Executive Liaison, COO and CHRO

Overview Indiana University Human Resources supports the broader Indiana University (IU) academic and research mission, through a wide variety of strategic and operational functions related to recruiting, retaining and developing a varied employee workforce. Human Resources (HR) provides university-wide services, partners with executives, managers, employees and federal and state agencies, balances fiscal realities with a commitment to quality and integrity. The Executive Liaison provides critical support to the Chief Operating Officer (COO) and the Office of the Vice President & Chief Human Resources Officer (CHRO), managing budgets, drafting, prioritizing, and handling complex communications including briefings, researching and handling special projects with the Board of Trustees, university leadership and other stakeholders, and serves as the primary point of contact between executive offices and internal/external stakeholders. Department‑Specific Responsibilities Provides executive level support and coordination of activities in the offices of the COO and the CHRO Supports special projects and cross‑functional initiatives by conducting research, analyzing and compiling information, and coordinating input from multiple sources on behalf of the COO and CHRO Drafts, edits, prioritizes, and handles complex communications, reports, presentations and other materials requiring a high level of accuracy, judgment and attention to detail for internal and external recipients Manages multiple individual and department calendars and resolves schedule conflicts in a timely manner, all within a dynamic, fast‑paced and frequently shifting environment Coordinates and tracks follow‑up actions, deadlines, and deliverables across COO and CHRO priorities to ensure timely execution of decisions and initiatives Researches and handles special projects which may include working with the Board of Trustees office, executive offices, and other stakeholder groups Acts as moderator for cross‑functional work groups and communication tools (e.g. Microsoft Teams groups, SharePoint sites, Slack or messaging instances, listservs, etc.) Handles other administrative and support‑related duties as assigned General Responsibilities Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents both internal and external to the university Demonstrates appropriate discretion and judgment to ensure applicable private/proprietary university information is maintained with confidentiality Manages dynamic and complex calendars, ensuring Executives spend time in the most effective and impactful way and resolving conflicting meetings promptly Handles matters of significance on behalf of the Executives Drafts, prioritizes and handles more complex communications including briefings Researches and handles special projects which may include working with the Board of Trustees Coordinates workflows and time management Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. Education Required Bachelor's degree Work Experience Required 3 years of providing support, handling multiple priorities to a high-level executive Preferred 5 years of providing executive‑level support Experience preparing high‑quality briefing materials, presentations and executive communications Skills Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Attention to detail with the ability to meet tight deadlines Ability to maintain and work with highly confidential information Preferred Demonstrated success managing complex projects, events, or initiatives with multiple dependencies Advanced skills in Microsoft Office (especially Outlook, PowerPoint, and Teams) and collaboration platforms Ability to anticipate needs Ability to manage competing priorities Ability to handle sensitive and confidential information Ability to support executive decision‑making in a large, complex public university environment This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Occasional travel to Bloomington, Indiana and other university campuses for executive support, meetings, and events. Location Indianapolis, Indiana Compensation $65,000.00 – $80,000.00 per year based on qualifications Benefits Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU‑sponsored volunteer events Employee assistance program (EAP) EEO and Disability Statement Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non‑Discrimination here which includes contact information. #J-18808-Ljbffr Indiana University