Facilities & Operations Coordinator

Facilities & Operations Coordinator

Location:

Job Type: Full Time, Salaried

Company Overview

DSI Security Services is a leading provider of contract security solutions, serving clients across multiple industries nationwide. Founded on the principle of DWYSYWD - "Do What You Say You Will Do," DSI is committed to accountability, professionalism, and delivering consistent, high-quality service.

We believe success starts with our people. Through thoughtful recruiting, ongoing training, and strong operational support, DSI creates work environments that align with both our clients' expectations and our core values. Our focus on integrity, teamwork, and continuous improvement allows us to build long-term partnerships with clients while providing meaningful career opportunities for our employees.

DSI is growing!

DSI Security Services is hiring a Facilities & Operations Coordinator in Stephenville. This position supports the daily operation of the office and facility by coordinating vendors, purchasing activities, maintenance requests, workplace services, and operational reporting.

The ideal candidate is organized, dependable, and detail-oriented, with experience in facilities coordination, office administration, purchasing, or business operations. This role requires the ability to manage multiple priorities, communicate across departments, and work independently in a fast-paced environment.
Responsibilities

• Coordinate Vendor onboarding, renewals, documentation, and ongoing communication.
• Process invoices, purchase requisitions, purchase orders, and service-entry documentation.
• Track purchase orders through completion and maintain accurate records.
• Monitor vendor contracts and assist with budget and expense tracking.
• Coordinate building maintenance, repairs, inspections, and office services.
• Serve as the primary contact for employee facility requests and workspace needs.
• Maintain facility records, compliance files, vendor documentation, and operational reports.
• Coordinate office moves, workstation assignments, access needs, and building logistics.
• Schedule vendors, meetings, inspections, and facility-related projects.
• Compile departmental data and prepare routine operational reports.
• Collaborate with Human Resources, Information Technology, and Health, Safety and Environment teams.
• Assist with special projects and other operational duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field preferred.
• Two or more years of experience in Facilities Coordination, Office Administration, Purchasing, Operations, or a related position.
• Strong organizational, communication, and time-management skills.
• Experience working with vendors, invoices, purchase orders, and operational records.
• Ability to manage multiple assignments and deadlines with minimal supervision.
• Strong attention to detail and commitment to accurate recordkeeping.
• Professional written and verbal communication skills.
• Proactive, adaptable, and solution-oriented approach to work.

Preferred Technical Experience

• SAP Purchase Requisitions, Purchase Orders, and Service Entry sheets
• Vendor-management portals
• Budget and cost-tracking systems
• Computer-Aided Facility Management systems
• Integrated Workplace Management Systems, including Archibus
• Access-control and badge-management systems
• Advanced Microsoft Excel, including VLOOKUP, XLOOKUP, INDEX/MATCH, and PivotTables
• Microsoft Power BI
• Microsoft SharePoint
• Microsoft Teams and Outlook
• Microsoft Power Automate

What We're Looking For

We are looking for someone who is:

• Highly organized and dependable
• Customer-service focused
• Comfortable working independently and across multiple departments
• Able to manage changing priorities
• Proactive and resourceful
• Committed to accuracy, professionalism, and continuous improvement

Benefits

• Paid vacation
• Paid training
• Complimentary uniforms
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Superior Service Awards
• Employee recognition programs

Required Screenings

• Criminal Background Check
• Motor Vehicle
• Drug Screen

B06382

Come join a diverse and inclusive team that believes in providing excellent customer service and recognizes that its greatest asset is its employees.

DSI Security Services is a drug free employer complies with all applicable laws regarding affirmative action and equal opportunity in all its activities and programs and does not discriminate against anyone protected by law because of age, color, disability, national origin, race, religion, sex, handicap, or status as a veteran or disabled veteran.
DSI Security Services is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact Human Resources.