Financial Operations Manager

Financial Operations ManagerAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.The Financial Operations Manager is responsible for high-level financial management of all assigned Dental College of Georgia (DCG) financial and business operations, including responsibilities affecting AU Dental Associates, Inc. (AUDA), reporting, and analysis. Specific functional responsibilities are assigned within the DCG based on organizational priorities and operational needs. The Financial Operations Manager serves as the primary business resource for assigned functional areas and retains responsibility and accountability for those assignments. This position requires advanced financial skills to ensure the timely and accurate recording, reporting, and monitoring of assigned financial and business activity. The position also oversees complex and financial and HR-related systems and assists with developing comprehensive departmental financial reporting and training programs. This position collaborates with other Business Operations leaders, including the AUDA Accounting Manager, when assigned responsibilities affect AUDA accounting, financial reporting, internal controls, or the comprehensive DCG budget.The duties include, but are not limited to: Budget/Financial Management - Assist with DCG Budget creation and budget monitoring (including reviews & reconciliations of salary allocations, personnel dist., and alignment with all funding sources). - Prepare and process budget amendments and supporting documentation for DCG accounts (including state appropriations, projects/grants, foundation, departmental sales and services, and AUDA). - Review and reconcile allocations of personnel and non personnel cost across all DCG depts and funding sources to ensure all cost centers are accurately funded. - Review historical spend patterns and prepare budget forecasts, ensuring appropriate funding for all departments. - Assist with strategic financial planning, advising on the allocation of multiple funding sources. - Review and recommend solutions for funding gaps to ensure all DCG commitments are met and resources are effectively utilized. - Review and approve expense transactions to ensure accurate and timely financial recording and compliance with policies and procedures. - Manage financial commitments for faculty and ensure proper balancing and carryover of startup funds. - Prepare departmental, project-based, and DCG-wide financial reporting to meet the needs to operational leaders (including discretionary reports, dept budget and actual reports, and program cost analyses). Business Operations/Personnel Management - Maintain master employee roster data for all faculty, staff, and resident positions within DCG, including organizational charts, position classifications, and associated funding sources while tracking, facilitating, and assisting in all position recruiting activities to streamline processes and ensure proper maintenance of all vacant positions. - Prepare and process electronic personnel action requests, ensuring alignment with funding source changes (including state appropriations, departmental sales and services, and AUDA). - Prepare and review salary adjustments, position reclassifications, and other personnel-related transactions, ensuring alignment with budget and funding sources. - Prepare and review Position Classification Forms and Faculty Position Descriptions to ensure alignment with DCG strategic goals, budgetary constraints, university classification standards, and market benchmarks. - Prepare and manage HR-related reporting, including tracking personnel costs and providing data insights to support leadership in budgeting decisions. - Prepare and present training to DCG staff to ensure accuracy of HR and financial data related systems. Financial Reporting and Systems Management - Prepare departmental management financial reports to monitor the financial health of the DCG and support strategic decisions, including monthly and annual reports on departmental financial activity, budget performance, and funding utilization. - Prepare and review complex budgetary, funding, and operational reconciliations for assigned DCG accounts and activities, ensuring the accuracy of management information used for decision making. - Coordinate with the AUDA Accounting Manager regarding AUDA accounting reconciliations, general ledger activity, and financial statement impacts. - Prepare and present training to DCG staff to ensure accurate and effective use of financial and HR related systems. - Assist leadership in preparing and analyzing strategic reports to track the progress of major DCG projects and support evaluation of financial performance against established goals. Strategic Support - Support finance leadership in identifying immediate issues, problem-solving financial discrepancies, and resolving operational bottlenecks across DCG departments. - Assist with special projects and ad hoc reports as requested, including budgetary forecasts, financial analyses, and strategic planning documents to support the leadership's decision-making. - Ensure compliance with financial policies and internal controls for all assigned DCG financial and business operations. Collaborate with the AUDA Accounting Manager regarding the design, implementation, monitoring, and documentation of internal controls specific to AUDA accounting and financial reporting. - Provide ongoing support to financial leadership in all areas of financial planning and decision-making, using advanced financial management skills and data analysis to recommend actionable strategies. - Monitor and resolve financial issues within the DCG, offering solutions based on data-driven insights. - Manage assigned month-end and year-end budgetary, operational, and management reporting processes to ensure timely review, reconciliation, and reporting. Coordinate with the AUDA Accounting Manger on AUDA accounting close, financial statement preparation, audit support, and related year-end requirements. Grant Management - Serve as point of contact for sponsored projects and faculty, offering guidance on grant-related financial issues and performing strategic analyses of grant-related financial information. - Review and approve effort adjustments, ensuring appropriate processing in compliance with sponsored accounting requirements. - Support Principal Investigators and administrative personnel with grant reporting, budget adjustments, and other grant compliance matters. - Ensure alignment between DCG financial commitments and sponsored funding to optimize resource utilization and facilitate project management. Other Duties Perform all other job-related duties as assigned.Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field with three years of experience in financial operations, accounting, budgeting, financial reporting, financial analysis, or related business/administrative functions.Master's degree from an accredited college or university in Accounting, Finance, Business Administration, or related discipline. Experience in academic healthcare and clinical administration operations. Extensive knowledge of PeopleSoft Financials and HRMS. Working knowledge of AU policies and procedures. Additional years of experience. Strong financial management and problem-solving skills with the ability to present complex data in a clear and concise manner. Strong organizational and communication skills to work closely with finance leadership and other internal teams, including collaboration across budgeting, personnel finance, grants, business operations, and accounting functions.KNOWLEDGE Knowledge of fiscal administration, regulatory compliance, and records management. SKILLS Skilled in the development of short- and long-range goals and production of financial reports appropriate for financial decision making. Sound financial management skills with expertise in MS Excel and Word; excellent leadership, initiative, problem-solving, organizational, prioritization, multi-tasking, and oral/written communication skills. ABILITIES Ability to monitor budgets and analyze and reconcile financial data to include financial forecasting.Shift: Days/M-F (Work outside of normal business hours may be required) Pay Band: B13 Salary: Minimum $68,500/annual - Midpoint: $87,300/annual Salary to be commensurate with the qualifications of the selected candidate within the established range (generally minimum midpoint) of the position. Recruitment Period: 10/6/2026 -Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.This position will require the acquisition