PCard, Travel, & Accounting Support

Position Summary

The position serves as the department processor and knowledge resource expert for PCard transactions, travel reimbursements, and moving reimbursement requests, ensuring full compliance with CSU fiscal rules and procedures. This role acts as the primary contact for assistance with professional licenses and membership renewals as approved by department leadership and supports the Purchasing and Accounts Payable team with the annual creation of requisitions for purchase order issuance. Responsibilities also include reviewing vendor inquiries and statements to identify and resolve outstanding balances or discrepancies, monitoring departmental purchase orders to ensure goods and services have been received, invoices are paid, and POs are closed in a timely manner, and providing general support to the accounting and administrative teams as needed, including assistance with special projects or backup needs.

Essential Job Duties

• Review, reallocate, and reconcile PCard transactions to ensure documentation accuracy, correct account coding in Kuali, compliance with CSU fiscal rules, and completion of any required violation forms while guiding cardholders on proper purchasing processes.

• Process all travel documentation, including profile setup, authorizations, and reimbursements, ensuring compliance with travel rules, accurate accounting, required approvals, and timely submission through final approval.

• Coordinate moving reimbursements for new employees by working with state?approved movers, establishing purchase orders, processing self?move reimbursements, and advising on eligible expenses and required documentation.

• Serve as the primary contact for processing payments for professional licenses and memberships, verifying leadership approval, and ensuring accurate, policy?compliant payment processing.

• Respond to vendor inquiries, resolve payment issues, validate invoices, determine the appropriate paying department, and route items to Central AP or prepare Disbursement Vouchers as needed.

• Support creation, renewal, monitoring, and closure of departmental and hospital open purchase orders by ensuring accurate requisitions, proper coding, verification of receipts, and confirmation of vendor payments.

• Assist the accounting team with financial transactions, including GL Transfers, Internal Billings, Accrual Vouchers, Distribution of Income and Expense documents, and vendor creation or updates, ensuring timely and accurate processing.

• Reconcile departmental commitments and provide backup administrative support to the Director's Office, including badge access, building inquiries, and general assistance during staff absences.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires)

• Essential Services Designation: Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare.

Supervision

None

Minimum Education

High School Diploma (or GED), plus 2 years of technical accounting experience.

Substitutions: College, university, or non-correspondence business school, which includes eighteen (18) semester credit hours of accounting, can substitute for up to one year of the required experience. *Note: To qualify, unofficial or official transcripts must be attached.

Minimum Experience

• Advanced experience with Microsoft Excel, including calculations, formulas, and formatting.

• Proficiency with MSOffice Suite (Teams, Word, Outlook)

• Demonstrated attention to detail and effective communication skills, both verbal and written, based on application materials submitted.

Preferred Qualifications

• Accounting experience within a university setting.

• Demonstrated experience using financial, purchasing, and other computing systems such as Kuali Financial Systems.

Special Instructions

This position will remain open until filled. For full consideration, please apply by August 3, 2026, 11:59 pm (MT). Interested applicants must submit a cover letter which addresses how professional experiences align with the required and preferred qualifications, and a current resume. References will be requested for finalists and will not be contacted without prior notification. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the VTH HR staff at View email address on click.appcast.io.

Salary Range

$45,000 - $50,000

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Cover Letter, Resume/CV

Colorado State University