Invoice Coder/Processor (AP/AR Processing)
Coconut VA
Requirements
Experience Needed :
Phase 1: Invoice Coding
* Review incoming invoices for accuracy and completeness
* Code invoices correctly to appropriate GL accounts and cost centers
* Verify supporting documentation and approvals before coding
* Flag discrepancies or missing information to the appropriate internal team
* Maintain organized digital records of coded invoices
* Meet daily and weekly volume targets with high accuracy
Phase 2: Invoice Processing (4 to 6 month progression)
* Process coded invoices into the accounting or ERP system
* Ensure invoices are matched to POs and contracts where applicable
* Assist in resolving vendor inquiries regarding invoice status
* Coordinate with internal stakeholders to obtain approvals
* Support month end AP close activities
* Maintain accurate AR processing records where applicable
Good to have:
* Prior experience with invoice coding in a multi entity or high volume environment
* Experience working with US based accounting teams
* Familiarity with tools like QuickBooks, NetSuite, Xero, or similar ERPs
* Exposure to month end close processes
* Process improvement mindset
Non-negotiable Requirements :
* Strong attention to detail and high accuracy rate
* Basic understanding of accounting principles, especially AP and AR workflow
* Ability to follow structured processes and SOPs consistently
* Comfortable working with accounting systems or ERP tools
* Reliable internet connection and ability to meet productivity benchmarks
* Strong written communication for internal coordination
Industry/Tools Experience : - ERP tools like Quickbooks or Xero
Benefits
We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨
✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance * – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups —because work should be fun, too!
✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Some benefits may vary. Full details will be provided during the onboarding process.
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