Assistant Project Manager

Assistant Project Manager

Join our growing team at MasTec Civil in Jacksonville, FL as we prepare to take on exciting new construction projects in the transportation infrastructure industry! The Assistant Project Manager bears the responsibility to oversee that the construction is performed according to specification, in the most efficient manner according to schedule and under budget. For this to happen the Assistant Project Manager is expected, among other things, to follow all project related procedures and of most importance, company policy.

MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations. MasTec Civil is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Responsibilities

Planning and Scheduling: Make a thorough study of the project to be performed. Discuss your plans, schedules, details issues and any other items with your Management team. Asses your needs fully including personnel, equipment, materials, etc. and the time frame feasible for performance. Determine your best course of action and continue planning throughout the project for possible improvements. As part of the planning phase the following items are the responsibility of the Assistant Project Manager: Field Office Site Plan, Trailers, Permits and Fees, Establishing Utilities, Employee Parking, Temp. Roads, Lay Down Areas, Tool Cribs, Insurance & Bonds, Safety & First Aid.

Project Coordination: The Assistant Project Manager is the Company's top representative at the project. Thus, the Assistant Project Manager shall attend all progress meetings with the Owner/Engineer and ensure that all required documents are submitted to the Owner in a timely manner. The Assistant Project Manager should conduct internal scheduling meetings with the Superintendents, Foremen and Subcontractors on a regular basis in order to properly coordinate work areas, labor, equipment, material and survey needs. In addition, it is expected that Pre-Activity Meetings be conducted prior to significant items of work (ie. Asphalt, concrete deck placements, girder/beam erection, traffic shifts, etc.) to discuss the responsibilities, means & methods (equipment, labor, etc.), MOT requirements, safety aspect, quality control requirements, etc.

Personnel Selection: The Main Office and HR Department will assist you in selecting key members of your management team. Personnel selection for all other project level employees will be your responsibility. The Assistant Project Manager should coordinate the projects staffing needs with the Human Resources Department. As the head of the field office, the Assistant Project Manager is responsible to ensure that that the company policies are enforced. The Assistant Project Manager is responsible for the supervision of the Project Engineer and other engineer staff. The Assistant Project Manager should coordinate with the Project Engineer the hiring of outside Specialty Engineers for items of work that require highly technical analysis. As part of the management of the engineering staff, the Project Manager should serve as a mentor to young engineers assigned to the project.

Contract Documents: Familiarize yourself with your contract, specifications, plans, addendums, revisions, special provisions, permits, utility relocation schedules, etc. Know what is required for each item of work and how you get paid for the same. Be aware of any situation that entitles you to extra pay or warrants documentation for the initiation of a possible claim. The Assistant Project Manager must review and approve all invoices, subcontractor payments and timesheets prior to processing at the Main Office. Study each cost report in detail and note all variances in costs from estimates.

Cost Control: The Assistant Project Manager is responsible for the project's budget and discuss with the Estimator all variances noted. The Assistant Project Manager shall understand the pay item estimate work sheets and communicate the information to the supervisors. Evaluate the cost effectiveness of the procedures in place and replace all those that are deemed ineffective. Take all necessary measures to avoid unplanned occurrences that may increase cost, such as accidents and injuries, equipment abuse, etc. Ensure that change orders and/or claims are properly documented, prepared and submitted to the Owner in a timely manner. Review and approve all budget changes and cost transfers. The Assistant Project Manager shall provide a monthly Project Status Report to accompany the monthly cost report. The Assistant Project Manager shall ensure that the monthly cost reports are reflective of the actual field performance. Cost reports shall have accurate quantities and projections.

Subcontractor/ Vendor Management: The Assistant Project Manager is responsible for the negotiations of subcontractors and vendors. Ensure that all subcontractors and vendors are paid in a timely manner in accordance with subcontract requirements and internal company procedures. Manage the subcontractor and vendor claims, change orders and disputes.

Documentation: Proper documentation is essential for the benefit of the Project and the Company. Ensure that all project team members (Superintendents, Engineers, Subcontractors) are submitting their required documentations (ie. Daily reports, accident reports, T&M Sheets, etc.). The Assistant Project Manager shall keep a detailed daily Diary of the project. Ensure that project photos and meeting minutes are being taken and filed accordingly. The Assistant Project Manager shall notify the client should a project record (ie meeting minutes) are inaccurate and/or incomplete.

Public Relations: The Assistant Project Manager is our top official on any project and therefore handles most negotiations, at least in the preliminary stages. Your integrity and performance of these duties reflect on our entire company, therefore, you are expected to conduct yourself in an honest, congenial, businesslike manner whereby your actions would be respected by your peers and the general business community.

Safety: The Assistant Project Manager shall ensure that the project is in compliance with the company and OSHA safety regulations. He/she should be knowledgeable of O.S.H.A. regulations and company safety policies and monitor and enforce the same. The Assistant Project Manager shall communicate and interface with the Company's Safety Manager as required to ensure that the project is in compliance with the safety policies.

Qualifications

Bachelor's degree in Civil Engineering or Construction Management Minimum 5 years' experience in the heavy construction industry. Must have bridge, roadwork, and DOT experience.

Knowledge, Skills, and Abilities Required:

A demonstrated understanding of construction means, and methods associated with the heavy construction industry Strong team leadership project management skills. Experience in leading multi-disciplined teams. Ability to direct the work of subcontractors in order to achieve project goals. Computer knowledge musts: Microsoft Excel, Microsoft Word, and Microsoft Outlook, Project scheduling - P-3 at minimum. Ability to maintain onsite project documentation. Ability to schedule and coordinate all site work. Must be well organized and detail oriented. Ability to multitask and manage multiple sites. Ability to read and understand drawings and specifications. Excellent verbal and written communication skills. Ability to interact with people on all levels ensuring that all external and internal communication is carried out to a high standard. Highly motivated, driven and results oriented, with the ability to thrive in a fast-paced work environment.