People Team Assistant

The Opportunity

The People Team Assistant will assist and support the needs of the People department. Major responsibilities include general HR and benefits administration, onboarding and offboarding procedures, invoice and expense coordination, and special projects. This is an entry-level position and a fantastic opportunity for someone looking to build a meaningful career in human resources. The ideal candidate must be professional, detail orientated, maintain a high level of confidentiality, and have exceptional interpersonal and communication skills.

Essential Duties And Responsibilities

Onboarding, Offboarding & Orientation

• Coordinate and facilitate the end-to-end onboarding process for new hires, including welcome packs, and first-day schedules
• Assist with new hire orientation, serving as a primary point of contact for new employees during their pre-boarding and onboarding period
• Liaise with IT, Facilities, and relevant department heads to ensure new employees have the tools, access, and resources they need from day one
• Manage and coordinate offboarding procedures, including scheduling exit interviews and processing all relevant documentation
• Collect, verify, and process new hire documentation in compliance with applicable employment laws and company policy

HR & Benefits Administration

• Provide general HR and benefits administration support across the department, including processing data changes in Workday
• Assist with Open Enrollment processes, including employee communication, enrollment tracking, and coordination with benefits providers
• Assist with the planning and execution of employee engagement initiatives
• Complete employment verifications accurately and in a timely manner
• Audit HR, benefits, and payroll documents to ensure accuracy, completeness, and regulatory compliance
• Maintain and update personnel files, ensuring records are current and properly organized
• Assist with the employee evaluation process, including scheduling, tracking completion, and filing documentation
• Align and work closely with global people operations team to provide around the sun support.

Invoicing & Expense Coordination

• Manage monthly HR and benefits invoicing, including processing, tracking, and reconciling invoices from vendors and providers
• Coordinate purchase of employee gifts and recognition items, managing related expenses and records

Communications & Special Projects

• Draft HR communications including announcements, policy updates, and employee-facing correspondence
• Provide general administrative support to the HR team, including calendar management, meeting coordination, and filing
• Support HR special projects and initiatives as directed by senior team members
• Assist with job postings and candidate coordination as needed during recruitment

Education & Experience

Education

• Bachelor's degree required, preferably in Human Resources, Business Administration, or a related field

Experience

• 02 years of experience in an HR or administrative role (internship experience welcome)
• Familiarity with an HRIS platform (e.g., Workday, BambooHR, ADP) preferred
• Knowledge of basic employment law and HR best practices a plus

Skills & Competencies

• Communication excellent verbal and written communication skills, with the ability to interact professionally at all levels of the organization
• Collaboration ability to work effectively with cross-functional teams and build strong working relationships across departments
• Organization & Attention to Detail strong organizational skills with a meticulous approach to documentation, data entry, and compliance tasks
• Multitasking ability to manage multiple tasks and competing priorities in a fast-paced environment without compromising accuracy or quality
• Confidentiality & Professionalism a high degree of discretion and integrity when handling sensitive employee information
• Interpersonal Skills a warm, approachable manner that creates a positive first impression for new hires and supports a welcoming team culture
• Proactivity takes initiative and follows through on tasks without needing to be prompted
• Technology proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What We Offer

• A structured onboarding experience and mentorship from experienced HR professionals
• Clear opportunity for growth within the HR function

Herbert Smith Freehills Kramer is an equal opportunity employer. The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.

Team

People

Working Pattern

Full time

Location

New York

Contract type

Permanent Contract

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our ValuesHuman, Bold, and Outstanding.

Herbert Smith Freehills Kramer