Accounting Specialist

Actively Hiring! | Accounting Specialist | Arden Hills, MN

The Accounting Specialist supports the daily financial operations of the organization by handling a mix of accounts receivable, accounts payable, cash reconciliations, and related accounting activities. This role ensures accurate processing of member payments, proper cash management with banking partners, and timely completion of audit and reinsurance tasks. The position works closely with a small, collaborative accounting team to maintain accurate financial records and support the organization's mission-driven financial services.

Responsibilities

• Perform daily operational accounting activities, including accounts receivable, accounts payable, and cash reconciliations.
• Assist with posting members' payments into the policy administration system in a timely and accurate manner.
• Support daily cash management activities with banks, including monitoring balances and ensuring proper cash positioning.
• Assist with balancing cash to transactions and promptly investigate and resolve discrepancies.
• Support accounts payable processing, including reviewing invoices, preparing payments, and maintaining accurate records.
• Assist with unclaimed property filings by gathering required data, preparing reports, and ensuring compliance with applicable requirements.
• Assist with monthly reinsurance activities by compiling data, preparing entries, and supporting related accounting processes.
• Complete assigned tasks and provide documentation to support the annual audit of the organization's financial statements.
• Collaborate closely with the Accountant and other team members to ensure accurate general ledger entries and reconciliations.
• Maintain organized and up-to-date financial records to support reporting and decision-making.
• Follow established accounting policies, procedures, and internal controls to safeguard assets and ensure data integrity.

Essential Skills

• At least 2 years of accounting experience with a mix of accounts payable, accounts receivable, and cash reconciliations.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Hands-on experience with accounts payable processes, including invoice handling and payment preparation.
• Hands-on experience with accounts receivable processes, including cash application and payment posting.
• Proficiency in performing cash reconciliations and resolving discrepancies.
• Experience preparing and posting journal entries.
• Previous experience working with an ERP system.
• Working knowledge of Microsoft Excel.
• Ability to manage multiple tasks, meet deadlines, and maintain strong attention to detail.
• Strong numerical, analytical, and problem-solving skills.
• Ability to work collaboratively within a small accounting team and communicate clearly with colleagues.

Additional Skills & Qualifications

• Experience with invoicing processes and related documentation.
• Exposure to general accounting activities such as general ledger maintenance and account reconciliations.
• Familiarity with financial statement audit processes and providing supporting documentation.
• Comfort working within a policy administration system or similar financial platforms.
• Ability to adapt to changes associated with organizational growth or mergers.
• Interest in working for a member-focused, not-for-profit financial services organization that supports parishes, schools, and communities.

Work Environment

The accounting team consists of three professionals who all report to the Director of Accounting and Finance: one accounts payable specialist handling administrative and commission-related work, one Accountant responsible for month-end close, general ledger, and account reconciliations, and this new Accounting Specialist role. The Accounting Specialist works closely with the Accountant, particularly on daily cash reconciliations and discrepancy checks. The organization operates as a member-owned, not-for-profit financial services institution with a strong community impact focus. The team is based in Arden Hills and follows a hybrid schedule, working on-site four days per week and working from home on Fridays. Typical hours are 8:00 a.m. to 4:45 p.m. Monday through Thursday, and 8:00 a.m. to 1:30 p.m. on Fridays. The standard workweek is 38 hours, and the team occasionally works a full day on Friday when it falls on the last day of the month to complete reporting before the first of the month. The environment is collaborative, close-knit, and mission-driven, offering the opportunity to contribute directly to a smaller, highly engaged finance and accounting team.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Paul, MN.

Application Deadline

This position is anticipated to close on May 24, 2026.