Office Administrator

HR & Office Administrator Precision HVAC Skokie, IL Full-Time | On-Site Salary Range: $55,000 - $70,000 About Precision HVAC We pride ourselves on delivering exceptional customer service while maintaining a supportive, team-oriented workplace for our employees. We are seeking a highly organized and proactive HR & Office Administrator to support our growing team. This role is ideal for someone with experience in office management, executive support, payroll administration, customer service leadership, or HR coordination who is looking to expand their human resources responsibilities and grow their career. Position Overview The HR & Office Administrator serves as a key support partner for daily office operations, employee administration, and customer service coordination. This individual will help create a positive employee experience while ensuring office processes run smoothly and efficiently. This is a hands-on role that combines office administration, employee support, payroll coordination, recruiting assistance, and operational organization. Key Responsibilities Human Resources & Employee Support Assist with employee onboarding and new hire paperwork Maintain accurate employee records and personnel files Coordinate benefits enrollment, employee communications, and HR documentation Support recruiting activities including job postings, interview scheduling, and candidate communication Assist with employee training tracking and compliance documentation Respond to employee questions regarding policies, benefits, and payroll matters Help maintain employee handbooks, forms, and HR procedures Payroll & Administrative Support Collect, review, and prepare payroll information for processing Track employee timekeeping, PTO, and attendance records Assist with payroll audits and reporting Coordinate employee certifications, licenses, and required documentation Support accounting and administrative functions as needed Office Management Oversee day-to-day office operations and administrative processes Manage office supplies, vendors, and facility needs Coordinate company meetings, events, and employee activities Maintain organized filing systems and operational records Support leadership with scheduling, reporting, and special projects Customer Service & Team Coordination Assist in maintaining high customer service standards across the organization Support customer service representatives and office staff with administrative needs Help resolve customer concerns and escalate issues when appropriate Collaborate with dispatch, service, and leadership teams to improve internal processes Is looking for a long-term opportunity with career growth potential Benefits Competitive salary Paid time off and holidays Health insurance options Retirement savings plan Professional development opportunities Supportive and collaborative work environment Precision HVAC is an Equal Opportunity Employer and values diversity in the workplace. Requirements Qualifications 3 years of experience in office management, executive assistance, payroll administration, HR administration, customer service supervision, or a related role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office and business software systems Experience handling confidential employee information professionally Detail-oriented with strong follow-through and problem-solving skills Experience with payroll, benefits administration, or HR processes is preferred HVAC, construction, home services, or trade industry experience is a plus Ideal Candidate This role is a great fit for someone who: Enjoys balancing people-focused and administrative responsibilities Has experience supporting office operations and employee needs Wants to continue developing their HR knowledge and responsibilities Thrives in a fast-paced, team-oriented environment Salary Description 55000-70000aa415a4b-8b21-40fc-a65c-70d2b25ca29a