Payroll & Benefits Administrator

Job Description

Job Description

Launch Your Career with Texas First!

Founded in 1973, Texas First Bank is a fast-growing community bank with 27 locations across Southeast Texas. Texas First is a team of dedicated professionals who believe relationships matter, communities come first, and doing the right thing never goes out of style. Our strength comes from people who choose to build their careers here. This is a place where you can grow.

Job Summary

The Payroll and Benefits Administrator is responsible for the accurate and timely processing of a bi-weekly payroll and the administration of employee benefits programs. This position requires strong attention to detail, a solid understanding of payroll processes, and the ability to provide excellent support to employees regarding compensation and benefits.

Responsibilities and Duties (on-site position)

Payroll Administration

• Process biweekly payroll for 350+ employees including any other off-cycle payrolls, ensuring accuracy and compliance with federal, state and local regulations.
• Process off-cycle manual checks and termination pay checks as needed.
• Maintain payroll records, including new hires, termination, salary changes and deductions.
• Reconcile quarter-end and year-end reports.
• Verifies and reconciles W2's prior to issuance.
• Payroll general ledger upload.
• Point of contact for time and attendance.
• Monthly executive and management reports including but not limited to staffing levels, overtime, turnover, etc.
• Responds to request for payroll and wage verification information from internal and external sources.
• Maintain and keep accurate and detailed records of all payroll transactions and documentation.
• Conduct benefits orientation during new hire onboarding.
• Sets up and leads the annual employee performance appraisal process to include preparing merit increases spreadsheets for each department.
• Complete annual salary and compensation surveys.
• Completion and filing of the EEO-1 and the VETS-4212 report annually.
• Prepare annual employee total compensation statements.
• Perform other duties as assigned.

Benefits Administration

• Administer employee benefits programs, including group health, dental, vision, flexible spending accounts, company provided benefits, supplemental benefits, 401(k), and wellness initiatives.
• Lead open enrollment activities, including communication, system updates, and employee assistance.
• Process benefit enrollments, changes, and termination in HRIS and vendor systems.
• Serve as the primary point of contact for employee benefit questions and issue resolution.
• Audit monthly benefits invoices for accuracy and submit for payment.
• Lead and organize 401(k) open enrollments twice a year.
• Distribute various communications to plan participants.
• Compile data for 401k census, internal and external audits, and respond to internal and external auditor requests.
• Complete and submit Worker's Compensation Claims and respond to requests for additional information; including non-employee accident reports that occur on company premises.
• Administer employee leave programs from initial notification through return to work, including tracking eligibility, documentation, and compliance with FMLA, ADA, and other applicable regulations.
• Develop and update payroll and benefits documentation, FAQs, and training materials.
• Perform other duties as assigned.

Job Skills and Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• HR Certification a plus!
• Proven experience in payroll processing and benefits administration.
• Strong knowledge of payroll laws and benefits compliance requirements.
• Proficiency with HRIS and payroll systems.
• Experience in ADP Workforce Now payroll environment a plus!
• Proficient in Microsoft Office Suite.
• Attention to detail with high concern for data accuracy.
• Excellent organizational skills with proven ability to prioritize and manage multiple responsibilities and projects in a fast-paced environment.
• Excellent verbal, written communication, and interpersonal skills.
• Strong attention to detail, data accuracy, and confidentiality.
• Proficiency with Microsoft Office including Outlook, Excel, PowerPoint, and Word.
• Analytical skills, problem solving and good time management.
• Ability to thrive in a fast-paced environment.
• Cooperation/Teamwork and patience in dealing with all levels of employees.
• Sitting extended periods of time; sufficient dexterity of hand/fingers to operate computer keyboard and other office equipment.
• 40-hour workweek; Monday - Friday 8:00 a.m. to 5:00 p.m.; occasional overtime.

Salary Grade 06

EOE/Disability/Veteran