Bookkeeper

Job Description

Job Description

Job Title:  Bookkeeper 

Reports To:  Chief Financial Officer 

Status: Non-exempt

Grade: A06

Salary : Dependent on Qualifications

Position Summary: 

The Accounting Bookkeeper performs the accounting and financial service functions for various programs funded by grants, contracts, and special revenue streams. These functions include billing and collections, journal entries, and financial grant reporting, including preparation of reports for granting authorities and the annual report. 

Essential Duties & Responsibilities:

• Manage all accounts payable and properly code to grants or programs.
• Manage accounts receivable and input/enter check funds as required. 
• Monthly allocations for employee benefits. 
• Manage vendor relations, prepare and present biweekly AP reports to the CFO, and print checks once approval is given.
• Enter and record expense reports for staff, in addition to bank and credit card transactions.
• Prepare daily cash deposits and physical checks.
• Prepare grant invoices.
• Provide basic financial support for funds related to grant projects.
• Monitor/track the status of each program through its program life cycle.

Qualifications:

• Strong computer and technology skills are required.
• Proficiency with QuickBooks Desktop, Google Workspace, and Windows Suite.
• Experienced in non-profit accounting or activity-based accounting.
• Attention to detail is required, and the ability to work in a fast-paced environment that is constantly changing.
• Highly organized. 

Education and/or Experience:

• A minimum of a High School Diploma or GED and six (6) years of prior accounting experience is required  OR
• A Bachelor’s degree in Accounting or a related field, and prior accounting experience is preferred.

Other Requirements: 

• A valid New Mexico driver’s license and reliable transportation.
• Ability to navigate stairs, ladders, ramps, and uneven terrain.
• Lifting a maximum of 25 pounds occasionally, and frequently lifting or carrying objects weighing up to 10 pounds.
• Must become CPR/First Aid trained within 90 days of hire.
• Ability to sit for extended periods. 

The responsibility of all Heading Home employees includes the following:

• Always represent and promote Heading Home positively and professionally.
• Maintain good attendance and punctuality in keeping with Heading Home Policies.
• Attend all staff and organizational meetings as required.
• Observe and practice safe work habits in compliance with organizational policies.
• Maintain client, resident, guest, and organizational confidentiality in compliance with organizational policies and procedures.
• Maintain professional boundaries with guests and staff.
• Read, understand, and comply with all guidelines of the Heading Home Employee Handbook.

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This job description does not constitute an employment agreement between the employer and employee. This document is subject to change by the employer as the needs of the employer and requirements of the job change.