Executive Assistant

Executive Assistant

Pay Range: $30hr - $35hr

The Executive Assistant will provide high-level administrative support by managing schedules, coordinating communications, and supporting strategic initiatives. The role involves handling calendar management, meeting coordination, travel arrangements, and project support activities. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The assistant will also support data management, reporting, and relationship coordination across teams.

Requirement/Must Have:

• 5+ years of related administrative experience.
• Experience with calendar management in a professional environment.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Strong written, verbal, and interpersonal communication skills.
• Strong organizational and task management skills.
• Ability to handle sensitive and confidential information with professionalism.

Experience:

• Experience providing administrative support in high-profile environments.
• Experience managing schedules, meetings, and executive communications.
• Experience supporting projects and coordinating across teams.

Responsibilities:

• Manage executive calendar, meetings, and event scheduling.
• Prepare agendas and ensure timely distribution of meeting materials.
• Track action items and ensure follow-up completion.
• Maintain and update portfolio and data records, including reporting.
• Coordinate with internal teams and leadership for scheduling and communication.
• Arrange travel, prepare itineraries, and manage expense reconciliation.
• Support project coordination, track deliverables, and document meeting notes.
• Assist with event coordination and represent the team in organizational activities.

Should Have:

• Bachelor’s degree or equivalent experience.
• Familiarity with fundraising principles.
• Ability to learn new systems quickly.
• Strong problem-solving and analytical thinking skills.
• Experience with SharePoint and similar systems.

Skills:

• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Strong problem-solving and decision-making skills.

Qualification And Education:

• Bachelor’s degree preferred.