Horsemen’s Bookkeeping Coordinator - Temporary

Title: Horsemen’s Bookkeeping Coordinator - Temporary

Employee Status: Temporary Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

Maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Cross-train in the use of the Incompass System (Track Manager). Process office mailings and perform various other tasks as directed by Horseman's Bookkeeper.

Essential Functions:

• Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:

• Provide, receive, and file (digitally) all required documentation such as signature cards,

tax forms and Photo ID’s.

• Perform up to date data entry of horsemen information.

• Perform research for accounts with returned mail.

• Compliance:

• Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation,

Banking Verification for Corporate wires in and out), as well as updates for existing

accounts.

• Submit Compliance paperwork to the Compliance Officer for approval.

• File and maintain compliance records on all Horsemen accounts once approved.

• Process background checks for all new owners, trainers and jockeys using Lexis Nexis

and CaseWare or current software provided by NYRA.

• Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.

• Process a high volume of check disbursements daily while following policies and procedures.

• Complete a check tape daily which balances with Incompass check register.

• Provide quality customer service for horsemen in person, as well as, on the phone.

• Crosstrain in the use of the Incompass System.

• Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge

claims on horses, as well as other necessary transactions.

• Learn to process deposits and withdrawals to/from horsemen’s accounts to include cash,

checks, wire transfers for satisfying various fees, such as, stalls and insurance.

• Learn to prepare the daily excel sheet.

• Perform various other tasks:

• Mail account statements at the end of every meeting.

• Assist Horsemen’s Bookkeeper with yearly escheatment process.

• Assist Horsemen’s Bookkeeper with yearly processing of tax forms.

• Assist Horsemen’s Bookkeeper with online ordering of supplies.

• Research and verify account information as needed.

• Process miscellaneous mailings to horsemen.

• Handle all office mailing, invoices, statements etc.

Qualifications:

• Other Requirements:

• Education (minimum): Bachelor’s Degree

• Strong computer skills including Excel.

• Required work locations: Aqueduct, Belmont, and Saratoga.

• Knowledge of horse racing is a plus.

• Knowledge Required: Computer experience required, especially Microsoft Office. The ability to adapt to a changing environment. Good customer service skills.

Summary of Physical Requirements and Work Environment:

• Travel Requirements-FREQUENCY

• To Belmont 15-25%

• To Saratoga 15-25%

• International 0-15%

Pay Range / Salary: $24.00-$25.00/hr