Litigation Secretary

D3 Search is actively seeking a Litigation Legal Secretary on behalf of a prominent and well-established boutique litigation practice located in Glendale, CA (91203).

Position Title ???? :

Litigation legal Secretary

• Note: 5+ years litigation experience/background is REQUIRED.

Location/Map ???? :

Glendale, CA (91203)

Employment Status:

Full-time/direct-hire employment opportunity. Exempt role (OT in accordance with CA laws).

Employer Work Model:

Fully onsite work model (Monday - Friday).

• Note: No remote or hybrid arrangement offered by employer.

Summary ???? :

Respected law practice located in Glendale, CA (91203) is actively seeking an experienced Litigation Legal Secretary to support a busy litigation practice . The ideal candidate will have a minimum of five (5) years of litigation experience, with a strong background in litigation, including business disputes, insurance coverage, premises liability, construction defect, and other liability defense cases.

This is an in-office position to facilitate collaboration but will consider days worked from home from time-to-time.

Key Responsibilities ????:

• Format briefs, pleadings, correspondence, and other legal documents, including generating and updating Tables of Contents and Tables of Authorities in compliance with court and agency requirements.
• Proofread all documents to ensure accuracy, completeness, and proper formatting prior to service, distribution, or filing.
• Conduct legal research as needed and ensure compliance with applicable local, agency-specific, and judge- or arbitrator-specific rules and requirements.
• File and/or submit legal documents with administrative agencies and state and federal courts, including e-filing systems.
• Prepare, coordinate, and process service of legal documents (including electronic and traditional service), and draft, review, and finalize proofs of service as required.
• Update and maintain electronic client files and case documents, adhering to document naming protocols for seamless integration with the firms systems.
• Review, follow up, and accurately file matter-related emails in a timely manner.
• Manage attorney-specific case lists, charts, and track case statuses and outcomes.
• Maintain attorney calendars through Outlook and Aderant (i.e. scheduling appointments, calendaring due dates, etc.).
• Coordinate and arrange meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys.
• Proof, revise, and release attorney time entries, including transferring suspense time and ensuring accuracy, proper matter assignment, and compliance with billing guidelines.
• Prepare attorney reimbursements and mileage reports.
• Apply and monitor client and carrier guidelines and restrictions, including billing, reporting, staffing, and approval requirements, to support compliant and cost-effective case management.
• Review vendor invoices for accuracy, prepare check requests, and ensure timely submission of invoices for payment to clients or accounting.

Qualifications ???? :

• Minimum of 5 years of experience as a litigation legal secretary
• Strong understanding of civil litigation procedures in state and federal courts
• Ability to manage multiple active files simultaneously
• Excellent organizational, time-management, and prioritization skills
• High level of attention to detail and accuracy
• Proficiency with legal research tools, e-filing systems, document management systems, and Microsoft Office
• Ability to work independently while collaborating effectively with attorneys and staff

Annual Salary ????/Comp. ???? & Benefits:

Starting salary range is 100K ~ 110K (DOE/DOQ), plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Litigation Legal Secretary role with this highly respected boutique litigation practice situated in Glendale, CA (91203), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

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D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.