Part-time office assistant

Job Description

Job Description

At the Tina Olroyd office of Country Financial in Gillespie, we believe that the secret to great service starts with the first impression. Our local office is a hub for the community, and we are looking for a friendly, organized individual to join our team as a part-time office assistant. This isn't just about shuffling papers; it is about creating a warm, inviting environment where our clients feel heard and supported. You will be the face and voice of our office, helping us stay on track so we can focus on what matters most: helping our neighbors protect their futures. If you enjoy creating order out of chaos, have a knack for making people feel comfortable, and want to work in a supportive, positive atmosphere, you will fit right in here. We value the time you share with us and are excited to find someone who takes pride in helping a small office function beautifully each and every day.

Benefits

Hourly Base Salary Based on Experience

Flexible Schedule

Mon-Fri Schedule

Retirement Plan

Hands on Training

Career Growth Opportunities

Team Building Activities

Birthday Celebrations

Community Involvement

Responsibilities

• Greet clients as they walk into the office, ensuring they feel welcomed and valued from the moment they arrive.
• Manage incoming calls, taking clear messages and directing inquiries to the right person.
• Help organize physical and digital files so that our workflow stays smooth and efficient.
• Assist with preparing paperwork and documentation for client meetings and reviews.
• Handle basic office errands and administrative tasks that keep our daily operations running well.
• Support the team with scheduling appointments and ensuring our calendar is always up-to-date.

Requirements

• Strong organizational skills with a keen eye for detail.
• Clear and welcoming communication style for interacting with clients.
• Comfortable learning and using office software for scheduling and data entry.
• Reliable and able to maintain confidentiality regarding sensitive client information.
• Previous experience in a customer service or administrative role is helpful.