Special Events Administrator - Corporate New York

Sales Administrative Assistant

The Tao Group Hospitality Sales Administrative Assistant must be personable, organized, and able to work in a fast-paced environment. They must exhibit the ability to plan, prioritize and demonstrate exceptional follow-up skills. They must be courteous, persuasive, client focused, professional, and positive always.

Essential functions of the position include, but are not limited to:

• Systems management including but not limited to updating clerical duties such as answering phones in a high-volume setting, preparing event menus and other paperwork for various meetings through the week.
• Provide Sales team with clerical and administrative support include emailing, answering phones, data-entry, accounting and performing all other general office duties.
• Process information for accounting including month end commissions.
• Monitor, screen, respond to and distribute incoming communications via e-mail and phone in a timely manner.
• Provide guest service to internal employees, guests, and all customers of TAO Group Hospitality.
• Voicemail follow-up and rolling calls as needed.
• Assists with Triple Seat reports and updates revenue reports on a weekly basis.
• Closes out all events in Triple Seat once the event has taken place.
• Assist and/ or complete additional tasks as assigned.

Education/working knowledge:

• Effectively communicates in English, in both written and verbal forms.
• Basic knowledge of computer software to include Outlook, MS Word, Excel, OneNote, and PowerPoint as well as office equipment, i.e., telephone, copier, fax machine.
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts.
• Polished appearance and demeanor.
• Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.
• Solid written and verbal communication skills
• Strong computer skills a must (Outlook, Excel, Word, general databases)
• Emphasis in math skills for accounting assistance
• Experience in database organization
• Basic understanding of legal contract language
• High School Diploma Required or equivalent and/or equivalent combination of education and experience in a related field
• 21+ years of age

Skills / Physical Demands / Work Environment / Schedule:

• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 75 lbs.
• Small to Medium office environment
• Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 5-25% Local Travel (United States)
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment

About Us

ABOUT TAO GROUP HOSPITALITY Tao Group Hospitality delivers distinctive culinary and premium entertainment experiences through its portfolio of restaurants, nightclubs, lounges, and daylife venues. The company operates branded locations across the globe, featuring a collection of widely recognized hospitality brands including TAO, OMNIA, Marquee, LAVO, Beauty & Essex, Cathdrale, Little Sister, The Highlight Room, Sake No Hana, KOMA, Avenue, Fleur Room, JEWEL, and more. Tao Group Hospitality is part of Mohari Hospitality, an investment firm focused on the luxury lifestyle and hospitality sectors. With over 25 years of industry experience, Tao Group Hospitality consistently sets the bar for guest experiences by delivering unforgettable entertainment with innovation and creativity at the core. The company strives to exceed expectations and continually reinvent the future of hospitality through its owned operations as well as joint venture and managed properties.

Job Info

• Job Identification 8786
• Job Category Corporate
• Job Schedule Full time
• Locations 200 Park Ave South, New York, NY, 10003, US
• Minimum Salary 25.00
• Maximum Salary 30.00