Manager, Special Events, Continuing Education

JOB SUMMARY The Manager of Special Events is responsible for designing, implementing, and coordinating a comprehensive events program that appropriately and consistently promotes interaction with, and recognition of donors and alumni at all levels. The role requires periodic in‑person and hybrid weekend and after‑hours support for live continuing education activities, conferences, grand rounds, and other accredited programs. BENEFITS PPO medical plan, available day one at no cost for full‑time employee‑only coverage 100% coverage for preventive healthcare—no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits EXPERIENCE AND EDUCATION REQUIRED Education - Bachelor's Degree or equivalent. Experience - 5 years experience in event planning and extensive experience with special events; experience working with complex budgets, preparing financial spreadsheets, and tracking expenditures. PREFERRED Experience - Experience using constituent relationship management databases, specifically any related events modules; supervisory experience preferred. JOB DUTIES Manages and coaches the activities of assigned special events staff to ensure all functions are achieved. Coordinates, plans, strategizes, and organizes the production of special events and programs by structuring the responsibilities of staff, setting goals and objectives, creating timelines, problem solving, and financial management of each event. Manages special events team coordination. Responsible for the day‑to‑day operations of the Special Events team to ensure that upcoming event timelines are being met. Serves as lead liaison and provides proactive consultation throughout event development and execution to seek opportunities to enhance service and potential return. Negotiate and review vendor contracts for events, establishing a network of vendors and contacts to hire for event production; responsible for decision making with vendors at events. Facilitate events including providing direct supervision and leadership of personnel and contract staff hired for each event. Establish and monitor event budgets and resources, managing reconciliation of all final invoices and deliverables. Responsible for the completion of event approval forms, event data, and reports to ensure office compliance and standards. Update and maintain all electronic event files. Manage special projects and work on planning committees for donor appreciation receptions and dinners, building dedications, lectures, meetings, luncheons, symposiums, etc. Serve as backup to the Director of Special Events. Oversee the coordination of mission tours for the Office of Development and Alumni Relations. Collaborate on special events that are in partnership with the Southwestern Medical Foundation. Perform other duties as assigned. SECURITY AND EEO STATEMENT This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. #J-18808-Ljbffr