OFFICE ADMINISTRATOR
$50k - $60kFull-time
OPTO International Inc
Office Administrator - Bilingual Spanish
About OPTO
OPTO is a designer and manufacturer of retail fixtures for the retail industry in both domestic and international markets. We believe in relentless communication, we have a passion for growth, and are obsessively focused on helping our clients be successful. At our core, we are a design driven retail fixture manufacturing company. We apply that creative thought process to our customer proposals, product development, and internal operations. The excitement, innovation, and passion from all of our team members allows us to curate the best solutions for any retail environment.
What we are looking for in the Office Administrator - Bilingual Spanish:
We are seeking an Office Administrator, full time to provide administrative and clerical support to all VPs and other departments at OPTO.
To excel in this role, you must enjoy working in a fast paced environment and have excellent people skills.
Office Administrator Key Responsibilities Include:
- Arrange and schedule travel for staff
- Plan and coordinate corporate lunches for clients and Board meetings (hospitality & catering)
- Update and maintain internal staff contact phone lists and org charts
- Greet visitors and direct them to the correct staff member
- Maintain T shirt inventory and coordinate the annual shirt distribution to all supervisors and hourly employees and any replacements throughout the year
- Answer phones and transfer to the appropriate staff member
- Monitor and maintain kitchen supplies and organization, including the coffee machine
- Coordinate messenger and courier services
- Receive, sort, and distribute incoming mail
- Assist executives as needed in administrative duties
- Coordinate and organize appointments and meetings for executives
- Assist with company events and lunches
- Perform work-related errands as requested
- Coordinate and help with any showroom visits, as needed
- Other duties as assigned
Office Administrator Essentials Skills:
- Must be bilingual in English and Spanish
- Ability to organize and plan
- Ability to prioritize and manage workload
- Ability to work independently and part of a team
- Good verbal and written communication skills
- Have attention to detail and be accurate
- Have flexibility and be able to multi-task
- Be reliable
- Strong Organizational Skills
Vacancy posted 5 days ago
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