Office Administrator

Overview A well established, global manufacturing company in SW Houston is seeking an Office Administrator to join their growing team. This person will wear many hats and be a key component in ensuring the business runs smoothly by managing a wide variety of administrative duties. Location: SW Houston - Onsite Responsibilities Maintain accurate inventory records and quality certifications in compliance with company procedures. Prepare, issue, and track purchase orders, confirmations, receiving reports, vendor invoices, and payments. Arrange domestic and international shipments, ensuring alignment with purchase orders and providing shipment notifications to customers. Maintain working knowledge of export documentation requirements; secure export licenses when required and prepare customs packets for international clients. Manage customer invoicing, accounts receivable, and payment processing. Oversee company insurance policy renewals and serve as primary contact for external providers of accounting, payroll, and employee benefits, review and process expense reports. Monitor and coordinate maintenance of company facilities, warehouses, office equipment, and supply inventories. Partner with Senior Management to coordinate trade show participation, manage marketing material orders, and support updates to the company website and social media platforms. Qualifications 10+ years of administrative or office management experience within a small office environment. Bachelor's degree preferred Excellent written and verbal communication skills Must have solid working knowledge of QuickBooks and MS Excel. Detail oriented and ability to work independently and in a team environment. Basic understanding of bookkeeping procedures. Seniority level Associate Employment type Full-time Job function Administrative and Accounting/Auditing Industries Manufacturing #J-18808-Ljbffr