Accounting & Payroll Specialist

Schmalz Custom Landscaping, Inc. is seeking a highly organized, detail-oriented Accounting & Payroll Specialist to join our Accounting Department. This position supports the day-to-day accounting, payroll, and administrative operations of the company with responsibilities including accounts payable, payroll administration, account reconciliations, human resources support, reporting, and general accounting functions. The ideal candidate has a strong accounting foundation, enjoys working with numbers, and takes pride in producing highly accurate work. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to process a high volume of accounting transactions accurately and efficiently. We are looking for someone who is dependable, embraces change, and is open to improving processes through technology, automation, and continuous improvement while maintaining the strong internal controls our Accounting Department depends on. This is a full-time, year-round position. Due to the seasonal nature of our business, workload is heaviest from March through November . Winter months generally provide a slightly slower pace, allowing additional time for account reconciliations, special projects, process improvements, training, and administrative initiatives. Reporting Relationships Reports To: Chief Financial Officer (CFO) Works closely with Operations, Human Resources, Purchasing & Inventory, and Executive Leadership. Key Responsibilities Accounts Payable & General Accounting Review, code, and enter vendor invoices into the ERP system. Match invoices to purchase orders and receiving documentation. Verify invoice accuracy, pricing, freight, taxes, quantities, account coding, and supporting documentation. Research and resolve vendor invoice discrepancies. Prepare accounts payable batches for payment. Perform monthly bank, credit card, and general ledger account reconciliations. Assist with month-end and year-end closing procedures. Maintain organized accounting records and supporting documentation. Support annual audits and financial reporting. Payroll Administration Enter and review employee timesheets for accuracy and completeness. Support payroll processing and payroll-related administrative functions. Serve as the primary point of contact for day-to-day employee payroll questions. Assist employees with timekeeping, direct deposit, payroll corrections, and wage-related inquiries. Research and resolve payroll discrepancies. Maintain payroll records and supporting documentation. Human Resources Support Assist with new hire onboarding and employment paperwork. Maintain employee personnel files and HR records. Assist with benefits administration, open enrollment, and other HR-related functions. Support employee communications and administrative requests. Maintain confidentiality of employee and payroll information. Reporting & Administrative Support Prepare ad hoc financial, payroll, and operational reports. Maintain accurate ERP, payroll, and accounting data. Assist with document management and record retention. Support special projects and other administrative initiatives as assigned. Operational Support Identify opportunities to improve accounting and administrative processes. Participate in continuous improvement initiatives that enhance efficiency, accuracy, and departmental effectiveness. Assist with ERP maintenance, technology enhancements, and workflow improvements. Cross-train within the Accounting Department to provide support where needed. Perform other accounting, payroll, human resources, administrative, and special project duties as assigned. Operational Expectations Success in this role requires exceptional organization, accuracy, and a willingness to support a wide variety of accounting and administrative responsibilities. The successful candidate will: Demonstrate exceptional attention to detail and accuracy. Enjoy working with numbers and detailed financial information. Be comfortable performing repetitive accounting and administrative tasks while maintaining a high level of accuracy. Effectively prioritize multiple responsibilities and consistently meet deadlines. Maintain confidentiality of financial and employee information. Work collaboratively with employees across all departments. Embrace change and be open to learning new systems, technologies, and more efficient ways of working. Take ownership of assigned responsibilities while continuously seeking opportunities to improve processes. Qualifications Required Associate\'s or Bachelor\'s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience). Two or more years of accounting experience. Experience with accounts payable, bank reconciliations, and general ledger account reconciliations. Strong understanding of accounting principles. Exceptional attention to detail and organizational skills. Experience with Microsoft Excel and ERP/accounting software. Strong data entry and keyboarding skills. Excellent communication, customer service, and problem-solving abilities. Preferred Experience with payroll processing and payroll administration. Experience supporting human resources functions. Experience with month-end and year-end close procedures. Experience in an inventory-intensive or multi-division business environment. Demonstrated interest in process improvement, technology, automation, or workflow optimization. Compensation & Schedule Full-time, hourly position. Five-day workweek. Competitive hourly wage based on qualifications and experience. Workload varies seasonally, with peak activity from March through November . Winter months provide opportunities to support additional accounting initiatives, reconciliations, reporting, training, and process improvement projects. Why Join Schmalz? At Schmalz Custom Landscaping, Inc., you\'ll become an integral member of a growing, family-owned company where accuracy, teamwork, and continuous improvement are valued. This position offers a diverse mix of accounting, payroll, human resources, and administrative responsibilities while providing opportunities to expand your accounting knowledge, contribute to process improvements, and grow professionally as the company continues to evolve. Equal Opportunity Employer Schmalz Custom Landscaping, Inc. is an Equal Opportunity Employer. We are committed to creating a workplace where all employees and applicants are treated with dignity and respect. Employment decisions are based on qualifications, merit, business needs, and applicable law. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment At-Will Employment with Schmalz Custom Landscaping, Inc. is at-will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without notice and with or without cause, subject to applicable law. Nothing contained in this job posting, the employment application, employee handbook, or any other Company document or communication shall be construed as creating an express or implied contract of employment or guaranteeing employment for any specific period of time. #J-18808-Ljbffr