Patient Care Coordinator

Are you passionate about natural health and making a real difference in people's lives? We are an established holistic and naturopathic health and wellness practice in Newnan, GA. Our doctors bring a combined 50 years of experience in holistic and functional healthcare. We combine genuine human compassion with advanced assessment systems, cutting-edge technology, and extensive functional lab testing options to deliver outcomes that transform lives. We believe the best results come from true collaboration between medical and holistic care — and we're looking for someone who shares that belief. Our Specialties: Energy & Fatigue • Thyroid & Hormone Health • Weight Loss • Diabetes Coaching • Lyme Coaching • Sleep Issues • Heart Health & Circulation • Digestive & Gut Health The Opportunity This is more than a front-desk job — it's a chance to be the heartbeat of a practice that genuinely changes lives. As our Patient Care Coordinator, you'll be the steady, caring presence patients count on at every step of their visit: the welcoming first face they see at check-in, and the reassuring guide who sends them off informed and confident in their next step toward wellness at checkout. You'll work alongside a positive, energetic, close-knit team, and every team member shares responsibility for keeping the practice running smoothly — there's no single point of failure, because you're each other's backup. We are a family-oriented practice that invests in our team. If you're looking for a role where you can grow, contribute meaningfully, and be part of something bigger, this is it. What You'll Do Serve as the welcoming, professional first point of contact for all patients — in-person, by phone, and via email/text Manage appointment scheduling, patient check-in and check-out, and daily office flow Complete patient checkout accurately and professionally at the conclusion of each visit, including scheduling follow-up and next appointments Support our doctors with patient management and administrative coordination Handle sales entry and financial transactions using QuickBooks Monitor and respond to emails and web-based inquiries from prospective and current patients Process product backorders and coordinate outgoing product shipments Open and prepare the office each day following the established daily setup checklist Maintain a clean, organized, and welcoming office environment Communicate with patients with warmth, clarity, and professionalism from check-in through checkout A Day in This Role Looks Like… Every day, you help set the tone for the entire practice and for every patient's experience. Here's what a typical day in this role involves: Morning Opening Routine: Follow the daily opening checklist to prepare the office for a smooth day Check emails, print relevant ones, and prepare them for the doctor to review and respond Check voicemail and the office cell phone for any patient texts — follow up promptly Confirm all same-day pending appointments and reach out to any patients who may be running late Pull and scan client folders, placing patient files in the doctor's box and ready for the day Print the doctor's schedule for the day and prepare tickets for the following day's appointments Throughout the Day: Answer phone calls and respond to web inquiries with professionalism and warmth Greet and assist all walk-in patients and patients arriving for checkout, ensuring they feel welcome and cared for Check patients in and out, updating their arrived status in OneTouch (our practice management system) Confirm upcoming appointments, schedule next appointments, and manage the daily schedule flow Coordinate patient communication via phone, email, and text Process backorders and coordinate product shipments as needed What We're Looking For The ideal candidate is upbeat, reliable, detail-oriented, and genuinely loves working with people. You thrive in a fast-paced environment and take pride in both the quality of your work and the experience you create for every patient who walks through our doors. Required Experience: 1–3+ years of administrative or front-desk experience in a medical, chiropractic, dental, or holistic health setting Proficiency in MS Word, Excel, and email platforms Comfort with QuickBooks, scheduling software, and basic office technology Holistic/naturopathic or similar medical office experience preferred, not required You’ll Shine in This Role If You: Have exceptional customer service skills and a warm, caring personality Possess strong written and verbal communication skills Are detail-oriented, able to multitask, and excel in a team environment Are passionate about natural health and holistic wellness Are punctual, dependable, and take pride in showing up for your team Can work independently with minimal supervision and maintain strict HIPAA confidentiality Schedule & Details Monday, Tuesday, Thursday & Friday Hours vary - Part-Time | Up to 32 hours per week In-Person | Newnan, GA Part-Time | Employee Discount Included Benefits eligible the 1st of the month following 30 days of employment - health (employer-subsidized), dental, and vision available Background check required Must be authorized to work in the United States #J-18808-Ljbffr Kysin LLC