Administrative Assistant

Job Title: NDT Admin

Duration: 12 Months Contract (Possibility of Extension)

Location: Jackson, MI (Hybrid)

Pay rate: $20 per hour, on w2 without benefits/holidays/vacation

Work schedule: Monday-Friday | Onsite 5 days per week | 7:15 am to 4:00 pm

Job Description:

This position supports all of the administrative functions of the NDT/Materials Department at Lab Services.

Responsibilities:

• Responsibility for maintaining all personnel training, certification and qualification documentation in an easily retrievable manner
• Responsibility for the control of all NRC related documentation
• Interface with auditors during NUPIC, A2LA, and NRC audits to provide the required documents
• Working with various software systems (SAP, LIMS, MS Office, Adobe) to support business needs
• Customer interface for quoting, invoicing, and reporting
• Perform proofreading, editing and distribution of formal laboratory reports
• Manage NDT/Materials calibrated equipment (assignments, due dates, distribution)

Essential Functions:

• Control of quality and compliance documents – Scanning, filing, life-cycle management
• Creating, modifying, typing, formatting, proofreading documents in MS Office and other software systems
• Phone support for department and Lab Services
• Customer service functions – Quoting, invoicing, issue resolution

Skills:

• A proven history in an administrative support position
• Proficiency with standard MS Office applications (Word, Excel, PowerPoint)
• Proven customer service skills in order to perform as a reliable interface for customer requests or concerns, process invoices, quotes
• Ability to gain proficiency with other administrative processes within Lab Services to provide overlapping support to other groups
• Excellent proofreading skills and attention to detail to provide thorough review of department reports prior to submittal to customers
• Ability to gain proficiency with software systems including SAP and Lab Services Laboratory Informations Management Systems (LIMS) software including; PCS, LS Operations, Met Team and Titan
• Significant experience with MS Office Suite, particularly MS Word, Excel, and PowerPoint
• The ability to organize and maintain large volumes of documentation necessary to ensure compliance with quality accreditation and regulatory agencies. This includes extensive scanning, filing, and record retention compliance
• The drive and ability to evaluate current administrative processes to identify inefficiencies and eliminate redundant or obsolete operations
• The ability to multi-task, quickly changing from one priority to the next as needs chang

Thank you!