Senior Administrative Specialist

The Senior Business Support/Administrator will provides business support for Advanced Materials & Chemicals and Corporate Functions onsite in Rochester, New York. While not all duties listed below will be performed by one individual, the role will provide opportunities for cross-training and exposure to all aspects of the Senior Business Support function across Eastman Kodak.

Possible Focus Areas:

Human Resources

- Assists Human Resources leadership with tasks related to Community Affairs.

- Corporate Internship/ Apprenticeship program development.

- Volunteer programs / Special events (i.E.: Holiday caring event)/ Service Anniversaries.

- Prepare compensation letters, filing for personnel files, immigration, and resignation emails to supervisors.

- Filing termination or immigration paperwork.

- Managing the HR mail distribution inbox.

- Ordering purchase cards for various departments.

- Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages.

- Work closely with the CEO’s Executive Assistant for scheduling meetings and trips to Rochester.

- Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.

Investor Relations

- Shareholder Tracker.

Legal

- Corporate Legal filings that need administering for Executive members (i.E., lobbying, business census survey, etc.)

- Monitoring State (California) compliance phone line & inbox, replying to Community Affairs inbox requests.

Marketing

- Brand Management: Administering Site Access for Employees and Customers.

- Working with other Business support teams for any Marketing materials or events that need coordination.

- Corporate sponsorship tracker.

Information Technology

- Assist IT management with the coordination of corporate filings/ reporting dictated by corporate functions, Crisis Management/Critical Contact Notification processes as needed.

- Assist IT management with Labor tracking for the Monthly headcount process, internship program coordination and contractor provisioning.

Advanced Materials & Chemicals Manufacturing

• Create Purchase Orders, invoice follow-up for approvals, verification of goods receipts, and approval of invoices for payment.
• Orders via purchasing cards and eBay for parts.
• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.
• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages.

Preferred Skills/Knowledge:

- Minimum High school diploma/GED AND 2-5 years of relevant experience providing business support, administrative assistance, etc.

- Strong organizational skills with the ability to manage multiple tasks and priorities.

- Excellent verbal and written communication skills and computer skills.

- Understanding of business processes and administrative functions.

- Strong attention to detail and commitment to quality output.

- Ability to work independently while being a collaborative team member.