Event Center Coordinator

Location: Midtown NYC

Schedule: Monday-Friday 8:30am-5:30pm

Key Responsibilities

• Manage and coordinate internal events, with a strong focus on venue operations and ensuring rooms are properly prepared and functioning.
• Partner closely with the Event Planning team to support event objectives and translate plans into room setups, timing, and logistical execution.
• Oversee room readiness-including lighting, layout, seating, A/V, staging, and back-of-house logistics-to ensure spaces meet event requirements and corporate standards.
• Assess event needs to confirm room size, configuration, and amenities align with business requirements, compliance guidelines, and guest expectations.
• Coordinate with internal Catering, Facilities, IT/AV Support, and Security teams to ensure seamless delivery of food & beverage service, technical support, and onsite logistics.
• Serve as an operational point of contact during events, ensuring timelines remain on track and addressing issues proactively.
• Monitor events in real time and make necessary adjustments to room setups, timing, or resources to maintain smooth execution.
• Maintain a strong service focus while supporting internal stakeholders, senior leaders, and external visitors.
• Track space utilization and assist with reports that inform room management and resource planning.
• Uphold corporate standards, branding requirements, and safety protocols throughout all events.
• Manage multiple events simultaneously and provide light administrative support for reporting and follow-up (role is operational, not heavily administrative).

Qualifications

• Bachelor's degree in Hospitality, Event Management, Business Administration, Communications, or related field, or equivalent experience.
• 3-5+ years of experience in corporate events, hospitality services, or venue operations within a large or complex organization.
• Preferred knowledge of EMS or similar scheduling platforms.
• Proficiency in Microsoft Office Suite.
• Strong oral and written communication skills.
• Solid understanding of food & beverage coordination, room setup standards, and operational best practices.
• Excellent organizational skills, attention to detail, and ability to perform effectively in fast-paced environments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.