Executive Assistant
Artech Information Systems LLC
Executive Assistant
Position Location: Pittsburgh, PA, 15222 Work Arrangement: 20 hours per week In office on days worked (can be flexible on days worked based on candidate needs)
Pay Range: $20 to 25/hr. on W2 ONLYLength of Assignment: 9 Months Contract to Hire role.
Function of the Group: Generating Revenue/Cost Reduction. Industry Background: Admin and Event Planning/Hospitality industry. Role/Responsibilities:Submit new/change vendor paperwork to be added/updated in accounts payable. Process event invoice for payment. Order event supplies. Track event inventory. Assist with shipping event material to venues. Verify detail for group travel; matching flight manifests & hotel rooming lists. Proofing printed material for accuracy. Adding details to event function sheet. Organize electronic files. Updates attendee details in event management system (Cvent). Additional administrative responsibilities as needed.
MUST HAVE SKILLS REQUIRED (2 - 4 years of experience Required)1. Proficiency in Client 365, 2. Experience with scheduling, expense and document management systems, 3. Ability to quickly learn internal tools.
Flex Skills:Awareness of Client supported system Cvent, Oracle Fusion, Concur, etc.
Education:A university / college degree, with 2-4 years of relevant professional experience. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
Pre-Screening Questions:1. What do you need from your manager in the first two weeks to be successful? 2. How do you decide when to take action independently versus when to escalate to your manager? 3. How do you ensure details don't fall through the cracks when supporting several workstreams or events? 4. Describe a temp or short term role you've held where you made an impact quickly.
Interview Process:How many rounds and with whom and about how long? Two rounds with manager and member of Corporate Event Team in Pittsburgh 45 minutes
Shortlist Stack Ranking (Most Important to Least Important): 1.Skill Set, 2. Location, 3. Former Client Exp, 4. Rate
Vacancy posted 10 days ago
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