LEGAL ASSISTANT
Orange County Property Appraiser
SUMMARY: This position is responsible for managing legal files, tracking critical deadlines, and serving as the primary liaison between the General Counsel & Chief Deputy Property Appraiser and outside counsel. This role provides administrative support to the Legal Department and contributes to the overall operational effectiveness of the department.
DUTIES AND RESPONSIBILITIES: The essential duties of the Legal Assistant include, but are not limited to the following:
DUTIES AND RESPONSIBILITIES: The essential duties of the Legal Assistant include, but are not limited to the following:
- Responsible for processing all incoming legal summonses, correspondence, and subpoenas.
- Open, organize, and continuously update all electronic case files.
- Calculate, enter, and maintain all litigation deadlines and time-sensitive matters.
- Coordinate and schedule depositions, mediations, hearings, and trials.
- Prepare legal correspondence, draft pleadings, and e-file court documents.
- Conduct legal research and prepare documents for mediation, hearings, and trials.
- Perform initial review of all legal invoices.
- Coordinate responses discovery and subpoenas duces tecum.
- Track all court filings across various dockets.
- Manage rapidly changing priorities and deadlines across a large volume of cases.
- Ability to learn the functionality of the Computer Assisted Mass Appraisal (CAMA) system, AXIA, and Lexis Nexis.
- Work on special projects assigned by the General Counsel & Chief Deputy Property Appraiser.
- Serve as assistant to the General Counsel & Chief Deputy Property Appraiser in all matters affecting the Legal Department.
- Communicate professionally and interact effectively with staff, government entities, outside counsel, and the public.
- Perform all work efficiently and effectively both in the office and in a remote environment.
- Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with office policy.
- Perform other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.
- Years of experience: Must have a minimum of two (2) years' experience as a legal assistant, legal secretary, or paralegal. Florida Registered Paralegal (FRP) designation or NALA Certified Paralegal (CP) credential highly preferred.
- Education: A Bachelor's degree from an accredited college with an emphasis in Public or Business Administration, Legal Studies, Finance, or closely related field is required
- Substitution: Each year of required education may be substituted by two (2) years of work experience. Each year of work experience may be substituted by two (2) years of additional education.
- Computer skills required : Internet Software; Electronic Filing Systems (E-File); Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation Software (PowerPoint); and Adobe Acrobat.
- Additional Skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations; proven attention to detail, reliability, and outstanding organizational skills; and ability to prioritize multiple projects under minimal supervision.
- Must be self-motivated, highly organized, and able to multitask. Must also manage deadlines effectively, prioritize tasks, and be proactive with limited supervision.
- Must have the ability to understand and carry out moderately complex oral and written instructions and follow office practices and procedures.
- Must have strong interpersonal skills; be dependable, punctual, and flexible.
- Must possess the personality and temperament necessary for working under stress in dealing with staff and the public.
- Language Skills: Bilingual in English and Spanish preferred.
Vacancy posted 3 days ago
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