Advancement Office Assistant

Functional Title: Advancement Office Assistant
Classification: Full Time/Non-Exempt
Department: University Advancement
Reports To: Director of Advancement Operations

Primary Function:

Provide support for the Office of University Advancement while serving in a support role for Advancement Operations.

Major Duties:

• Managing and maintaining the front office, including a regular front office presence, friendly customer service, and connecting visitors to campus contacts.
• Support University Advancement staff with expense reports, inventory, and purchasing.
• Provide clerical and administrative support to the VPA and Advancement staff including contact reports and stewardship activities for alumni, donors, and friends of the University.
• Liaison for reporting and data for the university, including the scholarship process and other fundraising activities.
• Enters data into university advancement software according to prescribed standards established by the university.
• Performs quality reviews of information prior to it getting entered and continuously reviews data for corrections.
• Ability to perform data queries as requested by the Database Manager.
• Create and run reports and various data outputs as prescribed by the needs of the university.
• Coordinates with Database Manager regularly on other database maintenance projects as needed.

Other:

• Become a technical and knowledgeable resource of the university advancement software.
• Become knowledgeable of the university advancement processes and LCU business processes and procedures.
• Maintains high level of confidentiality, sensitivity, and security of all advancement related information and data files at all times.
• Perform other related duties as assigned.

Job Requirements

• Ability to work on a variety of projects and problem solve.
• Strong organizational skills.
• Outstanding quality in data entry.
• Experience in Microsoft Office products suite (Word, Excel, Outlook) and presentation software.
• Comfortable communicating with alumni, donors, and the campus community (electronically, by telephone, and in person).
• Positive attitude. Eager to help. Enjoys being in a team support role.
• Ability to stay on task and complete tasks in a timely manner.
• Maintains a high level of confidentiality.
• Ability to adapt to changes in the work environment.
• Professional attitude and appearance are necessary.
• Read, understand, and consistently apply and adhere to LCU policies and University Advancement department procedures.

Education and Experience:

• Associates or Bachelor’s degree preferred
• Advanced Microsoft Excel skills preferred

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• Be ambulatory around campus and in buildings.
• Required to regularly sit and stand.
• Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects.
• Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly.
• Be able to hear average or normal conversations and receive verbal information.
• Required to lift packages and/or move heavy objects, 50+lbs.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.