Executive Assistant

Location: Orlando, United States of America Executive Assistant Location: Orlando, Florida (Hybrid). This role will be based in Melody, Florida to start, and is expected to move to Orlando, Florida around September 2026. Position Summary Thales is seeking an Executive Assistant in Orlando, Florida. In this role, you will provide executive and administrative support to Executive Committee (ExCom) members, including advanced, diversified and confidential duties. You will respond to requests for information on a wide range of topics and prepare reports, presentations, correspondence, etc. as requested, schedule appointments, maintain calendars, make travel arrangements, analyze, create content, and work with all levels of staff and executives. Key Areas of Responsibility Provide support to executive leadership to create and/or edit presentations, reports, spreadsheets, letters and other communications (e.g., KPIs and dashboard/reports for business or operational review and EXCOM meetings, Region, Global Business Unit and Group reporting). Prepare all meeting and workshop logistics for assigned executive leadership including video conference, conference room scheduling, catering, agenda creation, collection and distribution of meeting materials, room set up and clean up. Manage active calendars, resolving multiple conflicts and including personal appointments that may conflict with business meetings. Coordinate and arrange complex domestic and international travel plans, create itineraries and agendas. Create and submit expense reports, monitor reports submitted by Executive’s Direct Reports, and notify the Executive of any concerns related to compliance with Company Expense policies. Proactively compile any materials for upcoming meetings to ensure executive leadership is prepared. Actively participate in planning and coordinating corporate visitors and customers. Minimum Qualifications High school diploma or GED equivalent with 6-8 years’ experience assisting senior leaders in a fast‑paced environment, or Bachelor’s degree with 3-5 years of related experience, or Associate’s degree with 4-6 years of related experience. Proficiency in Outlook, MS Office (Excel, Word, PowerPoint) and working knowledge of general office equipment. Experience with travel scheduling and expense tools. Strong attention to detail, time management, and organizational skills with a keen sense of urgency. Excellent written and verbal communication skills, able to express ideas clearly and concisely across all levels of the organization. Demonstrated business acumen to understand Leader’s priorities in a dynamic environment with frequent interruptions and changing deadlines. Special Position Requirements Applicants must be legally authorized to work in the United States for any employer at the time of hire; this position is not eligible for visa sponsorship. This position requires the successful completion of a post‑offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified, consistent with federal, state, and local law. Equal Opportunity Statement Thales champions inclusion and believes diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans. Accommodation If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at View email address on click.appcast.io. Compensation Reference total target compensation (TTC) market range: Total Target Cash (TTC) 52,871.00 – 98,640.00 USD annually. Benefits Elective Health, Dental, Vision, FSA/HSA, Voluntary Life & AD&D, Whole Group Life with LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance. Retirement Savings Plan after 30 days of employment with company contribution and match, no vesting period. Company paid holidays and Paid Time Off. Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well‑being Program. #J-18808-Ljbffr