Sr. Accountant

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HCF's Collaboration Philosophy

At the Hawai'i Community Foundation (HCF), we believe that an organization's team as a "whole is greater than the sum of its parts" (Aristotle). To us, this means that we are committed to be a collaborative 'ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together. We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai'i's people.
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Position Summary

Like all HCF team members and volunteers, the Senior Accountant exudes the heart and passion for HCF's mission: to inspire generosity, advocate for equity, forge connections and invest in community to create a better Hawai'i. Specifically, the Senior Accountant is responsible for timely and accurate reporting of the balances and activities of HCF's Operating Fund to include review and approval of fund transactions, reconciliation of accounts, preparation and analysis of financial and budget reports. Provides analytical and operational support to other areas of the Finance Department as needed.

Essential Position Responsibilities

Key responsibilities fall within primary areas of focus and are as follows.


Operating Fund Accounting
• Manage all aspects of HCF's Operating Fund accounting, including timely and accurate transaction recording, monthly and annual close activities, accounting entries, account reconciliations, and financial report analysis.
• Prepare and review various ad hoc accounting reports to support the financial reporting needs of HCF departments, leadership, and external stakeholders.
• Support the development and evaluation of the Operating Fund budgets; analyze budget-to-actual variances and prepare timely variance reports.
• Responsible for monitoring and managing Operating Fund cash flow to optimize operating and investment activities, movement of funds in compliance with policies and procedures.
• Administer the corporate credit card, airline and rental car programs, including account maintenance, policy compliance, and timely and accurate recording of related transactions.
• Implement and maintain effective internal controls.
• Timely respond to external and internal requests for information.
• Act as the primary resource for training non-finance personnel on Operating Fund financial workflows and procedures.

Payroll
• Process payroll for HCF's employees through all phases including time entry, prepare payroll journal entries, and process employee withholding remittances.
• Reconcile payroll related general ledger accounts, compile and analyze payroll reports, and ensure timely payroll tax and W2 filings.
• Partner with human resources to ensure accurate benefit deduction processing.
• Prepare various tax and other regulatory filings such as general excise taxes, Hawaii State Ethics Commission Lobbying Expenditures Report and Form 1099.
• Prepare various annual audit and Form 990 schedules.

Strengthen the Finance Team
• Participate in the planning and implementation of the finance system conversion, including requirements validation, data conversion, system testing and reconciliation, process documentation and user training.
• Support the Finance team by developing workplans, schedules and processes to efficiently and effectively achieve established milestones.
• Provide cross-functional support to Finance team members, ensuring continuity of operations and timely completion of departmental responsibilities.
• Identify opportunities for process improvement and implement procedures to enhance efficiency and effectiveness.
• Motivate top performance and accountability through shared, and clear communication of goals and objectives.


Collaboratively Drive the Success of HCF
• Deliver a collaborative team style internally with colleagues to achieve greater results.
• Serve as collaborative partner with all internal departments to ensure comprehensive relationship management and efficiency strategies are utilized.

Other Responsibilities
• Serve as a knowledgeable and collaborative representative of HCF in the community.
• Support ad hoc Finance projects.
• Perform other duties as assigned.

Position Requirements

HCF believes in ensuring that our team members are capable of thriving in their positions. Accordingly, the Senior Accountant must possess the following knowledge, skills, abilities, experience, and education:
• Bachelor's degree in accounting required.
• Minimum of 5 years of accounting work experience required.
• Proficiency in payroll software, ADP preferred; payroll compliance knowledge; electronic processing experience preferred.
• Previous work experience in a nonprofit organization and demonstrated understanding of fund accounting concepts and principles, GAAP and FASB standards as they apply to non-profit organizations is a plus.
• Ability to handle sensitive information and act with integrity, professionalism and confidentiality.
• Ability to work independently, manage multiple priorities and a high volume of activity, with excellent organizational/time management skills and attention to detail and accuracy.
• Strong analytical and problem-solving skills, with the ability to conduct financial analysis and research when inputs are not clearly defined and independently develop effective solutions.
• Highly proficient in MS Office applications including Excel, Word and Outlook required.
• Proven leadership skills and ability to work in a collaborative environment.
• Demonstrated passion for the betterment of Hawaii and its people.
• Knowledge, sensitivity, and understanding of the history and complexities of Hawaii's multicultural community.
• Capable of thriving in a highly collaborative and flexible organization with an appreciation and respect for colleagues of diverse backgrounds and perspectives and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors.
• Exceptional interpersonal skills including the ability to communicate effectively with varied constituents.
• Ability to clearly and concisely communicate in oral and written form.

Work Environment/Physical/Mental Demands :
• Works under regular office conditions with the ability to work remotely.
• General office hours are M-F, 8:00 to 5:00 pm, with flexible and extended hours as needed.
• Required to travel as needed.
• Ability to operate general office equipment including computer, copier, printers, etc.
• Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment.