Executive Assistant

Job Description

Job Description

Artemis Health is a growing healthcare organization focused on delivering coordinated, high-quality care and an exceptional patient experience. As we continue to grow, We are seeking an Executive Assistant to provide high-level support across executive operations, marketing, employee coordination, administration, and personal assistance.

This is a dynamic, hands-on role for someone who thrives in a fast-paced environment and enjoys variety. You may spend part of the day preparing a presentation for leadership, coordinating a marketing initiative, following up with employees on outstanding tasks, organizing an executive's schedule, and handling an important errand.

The ideal candidate is a highly organized self-starter who takes ownership, anticipates needs, follows through, and does not need to be constantly reminded of what needs to happen next.

Key Responsibilities:

Executive & Operational Support

• Work closely with leadership to manage priorities, schedules, meetings, appointments, and deadlines.
• Prepare polished presentations, reports, proposals, meeting materials, and other business documents.
• Take meeting notes, document action items, and ensure appropriate follow-up.
• Track key projects and outstanding items on behalf of leadership.
• Draft correspondence and assist with communications as needed.
• Conduct research and compile information to support projects and decision-making.
• Assist leadership with special projects and business initiatives.

Employee & Team Coordination

• Help leadership oversee and keep track of employees' day-to-day responsibilities and deliverables.
• Follow up with employees regarding assignments, deadlines, and outstanding tasks.
• Maintain internal trackers, schedules, checklists, and accountability systems.
• Assist with employee onboarding, training coordination, and internal processes.
• Serve as a point of coordination between leadership and the wider team.

Marketing & Brand Coordination

• Coordinate Artemis Health's day-to-day marketing activities and initiatives.
• Assist with developing and executing social media and digital marketing content.
• Coordinate the creation of marketing materials, presentations, flyers, brochures, newsletters, and other collateral.
• Coordinate community outreach, networking events, referral marketing, and business development initiatives.

Executive & Personal Assistance

This position will also provide occasional personal assistance to members of the leadership team where doing so helps them manage their time and responsibilities effectively. Responsibilities may include:

• Coordinating personal appointments and reservations.
• Picking up or dropping off dry cleaning, packages, documents, or other items.
• Running occasional local errands.
• Handling miscellaneous time-sensitive requests.

Personal assistance is a supporting component of the position and not the primary focus of the role.

Who We’re Looking For:

We are looking for someone who is highly proactive, organized, disciplined, and execution-focused . This person should be able to manage multiple priorities simultaneously, anticipate what needs to happen next, and consistently follow through without requiring constant direction or reminders.

The ideal candidate will be:

• Proactive and forward-thinking — anticipates needs, identifies potential issues early, and thinks several steps ahead.
• Highly organized and an excellent planner — able to structure their day, manage competing priorities, coordinate schedules, and keep multiple projects moving at once.
• A strong multitasker — comfortable switching between executive support, employee matters, marketing projects, administrative responsibilities, and unexpected priorities.
• Disciplined and hardworking — dependable, consistent, and willing to put in the effort required to get the job done.
• Execution-focused — doesn't simply identify or discuss what needs to happen; takes ownership and sees tasks through to completion.
• Detail-oriented — notices the small things, double-checks their work, and maintains a high standard of accuracy and presentation.
• Personable and relationship-oriented — naturally able to build relationships and rapport with employees, patients, vendors, business partners, and other stakeholders.
• Professional and polished — communicates well, exercises good judgment, represents the organization professionally, and maintains a well-put-together appearance appropriate for meetings, events, and interactions with external partners.
• Resourceful and solutions-oriented — when faced with a problem, looks for a solution rather than simply escalating the problem.
• Accountable and dependable — if they say something will be done, leadership can trust that it will be handled.

Experience:

• Previous experience in executive support, operations, marketing, project coordination, office management, or a similar role.
• Strong proficiency in Microsoft Office and Google Workspace.
• Strong writing, proofreading, research, and organizational skills.
• Healthcare experience is beneficial but not required.
• Valid driver's license and reliable transportation for occasional local errands.

Ultimately, we are looking for someone who can become a trusted right hand to leadership : someone who builds relationships easily, thinks ahead, keeps people and priorities organized, holds others accountable when necessary, and most importantly, gets the job done .