Accounting Admin Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join an insurance organization in Fort Worth, Texas on a contract basis with the potential for a permanent role. This position supports a busy accounting team by coordinating payment-related communications, maintaining organized financial records, and helping ensure daily administrative processes run smoothly. The ideal candidate is attentive to detail, comfortable managing multiple priorities, and confident resolving issues with professionalism and accuracy.

Responsibilities:
• Manage a high-volume accounts payable email queue, sort incoming requests, determine required action, and ensure items are addressed or directed to the appropriate contact in a timely manner.
• Review invoices, vendor correspondence, and payment inquiries to identify discrepancies, research solutions, and follow through until each matter is resolved.
• Prepare and distribute outgoing checks, maintain supporting payment documentation, and help keep transaction records complete and accurate.
• Reconcile vendor statements and investigate billing or payment variances to support timely and accurate account resolution.
• Process daily check deposits using remote deposit capture tools, maintain deposit tracking records, and verify activity against internal and bank information.
• Handle incoming and outgoing mail, including sorting, scanning, distributing correspondence, and preparing packages or overnight shipments.
• Organize electronic financial files, scan documentation, and maintain orderly records that support audits, reporting, and month-end activities.
• Monitor supplies related to check processing, postage, and mail handling to ensure the department has needed materials on hand.
• Provide broader administrative and accounting support as priorities shift, including assistance with special projects and document collection requests.• High school diploma or equivalent required; an associate degree in Accounting, Business, or a related discipline is preferred.
• At least 1-2 years of experience in accounts payable, accounts receivable, bookkeeping, general accounting, or administrative support.
• Demonstrated ability to manage a shared inbox or multiple open requests while maintaining strong organization and follow-up.
• Working knowledge of Microsoft Office applications, especially Excel and Outlook; experience creating or using tools such as Pivot Tables is a plus.
• Familiarity with accounting platforms such as Sage Intacct, QuickBooks, NetSuite, or comparable financial systems.
• Strong analytical and problem-solving skills with the ability to investigate issues and communicate clearly with vendors or internal stakeholders.
• High level of accuracy, attention to detail, and discretion when handling sensitive financial information.
• Flexible, team-oriented approach with the ability to adapt to changing priorities in a fast-paced office environment.