Administrative Officer Senior job at Catholic Relief Services in Guatemala, El Salvador, Mexico or U

Pay Range $48,328 - $59,665 Annually Job Summary The Administrative Officer Senior coordinates and provides advanced administrative support services to ensure responsive, effective, and efficient delivery of country program operations. The Administrative Officer Senior support the stewardship of CRS resources by overseeing assigned administrative processes related to general office support, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities. Roles and Key Responsibilities Coordinate assigned administrative support activities and resources to ensure timely, cost-effective, and quality service delivery for staff, visitors, offices, and guest house facilities. Support implementation of administrative systems, processes, and procedures in line with CRS standards, donor requirements, local regulations, and internal control expectations. Coordinate travel and logistics support for staff and visitors, including documentation, hotel bookings, airport transfers, local transportation arrangements, and related service provider follow-up. Liaise with relevant service providers, vendors, landlords, clearing agents, and government offices on assigned administrative matters to help ensure required documentation, authorizations, and agreements are current. Prepare, review, and maintain administrative records, reports trackers, and documentation related to assets, inventory, facilities, contracts, leases, travel, logistics, and other assigned administrative services. Recommend practical improvements to administrative procedures, documentation, tracking tools, and service delivery processes to strengthen efficiency, compliance, and stewardship. Lead the procurement of goods and services for emergency response activities by assisting with purchasing processes, supplier sourcing and selection, and purchase requisition requirements, while promoting compliance with agency policies, localization objectives, and environmental sustainability commitments. Coordinate the provision of travel and logistics support and services to staff and visitors, events, delegation visits, workshops, and training activities including translation services, communication tools, and other operational requirements to ensure effective delivery. Work in close coordination with program and supply chain personnel to resolve issues and reconcile inventory records with accounting records. Collaborate with the HRD Operations team and technical advisors to maintain and improve knowledge management resources, facilitate the sharing of best practices, tools, and procedures, and coordinate document translation services as needed to support effective humanitarian response operations. Work closely with team members to ensure coordinated and consistent partner‑strengthening efforts and resolve partnership challenges promptly through dialogue and support as needed Knowledge, Skills and Abilities Strong organizational and planning skills. Excellent communication skills with fluency in English. Excellent skills in communications, networking, negotiating and interpersonal Results oriented and ability to work with minimum supervision Proven level of integrity and honesty Ability to work with minimum supervision. Must be computer literate in Microsoft Office. Required Languages English and Spanish, required; French and Portuguese desirable. Travel Must be willing and able to travel up to 50 %. Supervisory Responsibilities No Qualifications Basic Qualifications Associate degree in administration/management, Logistics and Procurement and Accounting from an accredited college or university. Minimum of 5 years of progressive experience in administrative support, office administration, logistics, procurement, asset management, inventory management, or related operational support functions. Preferred Qualifications Bachelor’s Degree Work experience with a local NGO Agency Competencies (for all CRS Staff) Personal Accountability - Consistently takes responsibility for one's own actions. Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest. Builds and Maintains Trust - Shows consistency between words and actions. Collaborates with Others - Works effectively in intercultural and diverse teams. Open to Learn - Seeks out experiences that may change perspective or provide an opportunity to learn new things. Agency Leadership Competencies Lead Change - Continually looks for ways to improve the agency through a culture of agility, openness, and innovation. Develops and Recognizes Others - Builds the capacity of staff to reach their full potential and enhance team and agency performance. Strategic Mindset - Understands role in translating, communicating, and implementing agency strategy and team priorities. What we offer CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS' work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world. About Us Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation. CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency. CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS Code of Conduct. CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm. Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. CRS is an Equal Opportunity Employer. General Requirements CRS offers are contingent on the selected candidate’s ability to legally work where the position is to be performed. All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination. CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices. Job Identification:3002916 Job Category: Operations and Administration Locations: Remote, United States Remote, El Salvador Remote, Guatemala Remote, Mexico(Remote) Degree Level: Bachelor's Degree Job Schedule: Full time Job Shift: Day #J-18808-Ljbffr Catholic Relief Services