Human Resources Assistant

Job Title

Clerical and Administrative Support for HR Manager and GM

Job Description

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity. Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant's skills and experience. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Responsibilities

Provides clerical and administrative support to the HR Manager and/or GM, as well as additional support to human resource operations at regional and division levels.

1. Performs administrative duties for the department, including maintaining the payroll/HRIS system, typing correspondence, taking meeting minutes, and opening/prioritizing the mail.
2. Assists with internal and external communication processes, such as letters, memos, and documents.
3. Answers the phone, screen calls, and takes messages or transfers caller to appropriate department.
4. Assists in human resources activities, such as developing sources of qualified applicants, conducting screening interviews, administering tests, completing candidate reference and background checks, and coordinating orientation/training for newly hired associates.
5. Schedules appointments, coordinates department meetings and conference calls, and arranges travel for applicants.
6. Assists in preparing and maintaining statistical reports concerning recruitment, interview activity, hires, and terminations. Maintains applicant data logs, ESR reports, advertising logs, personnel file audit tools, etc.
7. Assists in conducting exit interviews to determine reasons for separations.
8. Assists with the administration of worker's compensation programs and unemployment processes. May prepare worker's compensation and unemployment reports.
9. Assists with conducting human resource audits and records maintenance, as required by law or local governing bodies, or other departments in the organization.
10. Maintains records of hired employee demographics for government reporting. These files encompass divisional/regional employees and resident directors only.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Qualifications

Education and Experience High school diploma or general education degree (GED) is required. Associate's degree preferred plus a minimum of one to two years related experience. Strong computer skills and experience in working with spreadsheets and databases.

Certifications, Licenses, and Other Special Requirements None

Management/Decision Making Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers handle or feel
• Reach with hands and arms
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Ability to lift: Up to 25 pounds
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.

Job Info

• Job Identification 25022684
• Job Category Human Resources
• Posting Date 05/18/2026, 01:50 PM
• Job Schedule Full time
• Locations 60 Nicoll Ave, Glen Ellyn, IL, 60137, US
• Hiring Range Minimum and Maximum Per Period $19.18 - $23.98 / hour