Account Clerk

Title/Role: IN-FSSA- Account Clerk

Location: Indianapolis IN

Pay Rate: $26.72/hr

Job Summary

Performs a variety of accounting and customer service program duties involving financial record keeping and transactions including invoice validation and approval vendor database maintenance reception and call flow routing. This role carries responsibility for complex clerical functions and large sums of money and other valuables requiring 5 years of experience. Works under general instructions with minimal supervision and assumes responsibility for office work in the directors absence.

Roles & Responsibilities

• Maintain official agency financial records and certify their accuracy
• Exercise limited purchasing and inventory control
• Assist in preparing and controlling the agency budget
• Receive deposit distribute and account for monies securities and other valuables
• Authorize payment of vouchers or prepare vouchers for the directors signature
• Write checks transmit payments audit transactions and post and process encumbrances and expenditures using correct department forms and records
• Check requisitions for quality quantity and price per Quantity Purchase Award contract
• Prepare the monthly profit-loss statement and other computations and calculations on agency records
• Prepare monthly quarterly and yearly financial reports
• Negotiate settlement of accounts
• Operate office equipment and order equipment and repairs
• Let and re-let leases; arrange auctions sales and receipt of bids
• Validate and approve invoices; maintain the vendor database
• Handle reception and call flow routing
• Perform related duties as required

Experience

• Recordkeeping and bookkeeping 5 years
• Accounts payable/voucher processing 5 years
• Budget preparation and control assistance 5 years
• Financial reporting (monthly quarterly annual) 5 years
• Procurement and contract knowledge 5 years
• PeopleSoft Financials highly desired
• Auditing systems highly desired

Key Skills

• Bookkeeping auditing and contracting procedures
• Knowledge of department functions and office procedures
• Oral and written communication
• Ability to learn and operate office equipment
• Problem-solving including unfamiliar situations
• Aptitude for business mathematics and public relations
• Diplomacy tact and courtesy under pressure
• Confidentiality

Eligibility & Qualifications

• Eligible to be bonded
• Ability to accurately handle money and other items of value
• Ability to work with a wide range of internal and external contacts (staff vendors court personnel contractors the public)

Required Experience:

IC