Administrative Assistant

Electrical Consultants Inc. (ECI) a leading power engineering consultant firm has an immediate opening for an administrative assistant in Jenks OK. ECI specializes in engineering services to electric utilities (substation protection transmission) alternative energy systems communication oil/gas mining and heavy industry.

Responsibilities include performing a variety of administrative assignments including but not limited to:

• Providing administrative and technical support to the general manager engineering manager engineers and drafters.
• Providing project support to a variety of project teams including dictation copying filing meeting notes assembling of books reports printing/shipping drawing sets establishing filing systems and coordinating project meetings. Process wide-format printing and size configuration for drawings on Adobe with the ability to combine PDFs and scan large drawings.
• Scheduling and monitoring staff travel arrangements.
• Coordinating the office fleet management program including enforcing company policy use tag renewals toll payments cleaning and maintenance of vehicles. Keeping vehicle maintenance records up to date.
• Communicating and coordinating with the general manager/engineering manager and group managers/supervisors on all office activities.

Minimum Requirements: Associates degree and 2 years of related experience or high school diploma and 4 years of related experience. Successful applicant must have experience using MS Office (Word Excel Access and PowerPoint) must be accurate at typing and have strong word processing skills; skills testing may be administered at the time of interview. Proven effective verbal and written communication skills proven excellent level of interpersonal skills ability to work individually and on a team ability to work with confidential information and attention to detail. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel may be required therefore the successful applicant will be subject to ECIs auto insurance carrier requirements. The successful applicant may be subject to client-mandated drug and background checking. Applicants must not require sponsorship for employment visa status (e.g. H-1B visa status) now or in the future).

Salary commensurate with experience and education. Benefits include the following:

• Medical dental and vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Disability insurance
• 401(k) profit sharing and employee stock ownership plan
• Paid vacation personal days and holidays
• Paid Parental Leave
• Continued professional education reimbursement

ECI employs over 850 engineers designers project managers surveyors right-of-way agents environmental planners construction professionals and support staff in 37 engineering offices across the U.S. ECI has over 40 years of experience in the planning engineering and construction of a wide range of power delivery projects including substations transmission lines energy storage facilities distribution systems communication systems and industrial electrical facilities.

An Equal Opportunity Employer

Required Experience:

Junior IC