Office Manager

Job Description

Job Description

Job Title: Office Manager

Industry: Energy / Data Centers / Critical Power Infrastructure

Location (city, state): Ashburn, VA

Assignment Type: Contract (3 months)

Pay: $18 – $20 / hour

Work Schedule: Monday–Friday, 8:00 AM–5:30 PM; 40 hours/week, onsite. Paid holidays included.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A global provider of critical power and energy management solutions, specializing in infrastructure that keeps data centers and other mission-critical facilities powered, reliable, and energy efficient. The organization designs, builds, and supports customized electrical and energy systems for customers worldwide.

Job Description:

Seeking a hands-on, detail-oriented Office Manager to oversee daily facility operations and vendor coordination at a large office with an attached warehouse. This role requires a strong, visible presence throughout the facility, including regular walk-throughs to ensure the building remains clean, organized, and well-maintained. The ideal candidate is proactive, independent, and comfortable managing vendors and facility needs with minimal supervision.

Key Responsibilities:

• Manage vendor relationships and negotiate contracts with cleaning services, waste management and recycling, catering, security, mail services, and grounds maintenance.
• Conduct daily facility walk-throughs to ensure the building and warehouse are clean, safe, and well-maintained.
• Coordinate with cleaning crews to address facility needs and maintain cleanliness standards.
• Maintain a visible, hands-on presence throughout the office and warehouse to monitor conditions and proactively resolve issues.
• Coordinate onsite events and catering arrangements.
• Monitor departmental contracts, expenses, and cost trends.
• Assist with budget forecasts and compare projected costs against historical spending.
• Maintain accurate documentation and provide updates and feedback to management.
• Perform additional facilities and office management duties as needed.

Qualifications:

• 2–5 years of experience in office management, facilities coordination, or a similar role.
• Experience with vendor management and office operations.
• Strong organizational skills and attention to detail.
• Proficiency with Windows-based systems and standard PC applications.
• Basic mathematical and analytical skills, including calculating costs, rates, and percentages.
• Strong communication and problem-solving skills.
• Ability to work independently with minimal supervision.
• Must be mobile and comfortable walking throughout a large facility, including an attached warehouse.
• Education preferred but not required.

Additional Details:

• Department: Facilities
• Reports to: Global Head of Facilities, based in Ireland.
• Team Size: 2
• Office Size: Approximately 100 employees, with an attached warehouse.
• Start Date: ASAP
• Contract Length: 3 months.

Perks:

• Opportunity to gain experience in facilities and vendor management within a global energy infrastructure organization.
• Hands-on responsibility overseeing a large office and warehouse facility.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.