Data Coordinator I

Job Title Data Coordinator I Supervisor Organization Department of Education – Oliver Hodge Education Building, Oklahoma City, Oklahoma Compensation $45,000 Benefits Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits. Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre‑existing conditions, exclusions, or limitations. Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease. Full Participation in TRS: Employer‑covered contributions (7.5% of annual salary). Generous Leave Policy: 15 days of vacation and 15 days of sick leave in first year. Paid Holidays: 11 paid holidays per year. Employee Discounts: Access discounts with various companies and vendors. Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter. Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time. Employee Assistance Program: Access support and resources through our Employee Assistance Program. Position Overview The Data Coordinator at the Oklahoma State Department of Education will support the management and analysis of student data, including the Student Testing Number (STN) assignment process. This role involves collaborating with district personnel and internal teams to ensure the accuracy, quality, and compliance of data collection and reporting, following state and federal laws and agency regulations. This position requires a consistent, in‑person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options. Responsibilities Assist with data collection processes, particularly STN assignment and resolution, ensuring compliance with state and federal regulations. Collaborate with data analysts and staff to support district and state reports and analyses related to federal and state data requirements. Conduct quality assurance checks and validation of student data, focusing on accuracy and efficiency. Serve as a primary contact for Superintendents and district personnel seeking assistance with data collection, cleaning, and interpretation. Communicate with Local Education Agencies (LEAs) to resolve data issues, facilitate error correction, and assist in data‑related inquiries and reporting. Assist in creating technical documents and maintaining a document repository for data‑related materials. Keep an accurate log of issues requiring escalation to data analysts or other OSDE staff. Prepare and deliver reports on data activities, as needed. Develop and implement training programs for LEA and state staff on STN Assignment and Resolution processes. Provide guidance and ongoing support for district personnel regarding data policies and procedures. Coordinate requisitions, inventories, and general office management needs; screen calls and visitors, providing appropriate information. Support the Program Director and other leadership with organizational tasks related to student data collection and STN assignment. Exhibit a positive, empathetic, and professional attitude; build relationships, display integrity, and maintain professionalism in communication. Ensure reliable and punctual in‑person presence for quality teamwork, productivity, and collaboration. Identify and address evolving needs and challenges in education; apply critical thinking, explore new ideas, and embrace innovative approaches. Maximize resource utilization and streamline operations; optimize processes, eliminate redundancies, and leverage technology. Create positive experiences and build trust‑based relationships; maintain a positive and helpful attitude, reflecting the agency positively. Minimum Qualifications Bachelor’s degree in Mathematics, Computer Science, Management Information Systems, or a related field that requires math and/or logical reasoning (official transcripts required upon hire). Two (2) years of experience in customer services, technical support, or educational clerical work. Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred Qualifications Data management experience. Familiarity with educational data systems. Understanding of relational database or SQL. Special Requirements Applicants must be currently authorized to work in the United States on a full‑time basis without sponsorship. Successful completion of a pre‑employment background check. Must possess a valid driver’s license from a U.S. state or territory to perform necessary job‑related travel. Physical Demands and Work Environment Climate‑controlled office setting with moderate noise; requires frequent talk, walk, stand, long periods of sitting, daily use of computer and phone; must remain stationary 75% of the time. Stand, reach, and bend 50% of the time. Operate computer and other office machinery 75% of the time. Ascend/descend stairs 25% of the time. Lift up to 25 lbs. Clear and accurate communication, strong analytical skills, ability to evaluate information and make timely decisions. Sustained focus and attention to detail; memory retention of policies, procedures, facts. Adaptability and mental flexibility to handle changing information, work conditions, and unexpected challenges. Travel Less than 10% in‑state/out‑of‑state travel may be required. EEO Statement The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Disclaimer This job description is intended to provide a general understanding of the position’s essential duties and responsibilities. It is not an employment contract or agreement, and the duties may change as per business needs without prior notice. The employer reserves the right to modify, revise, or terminate any policies, procedures, or benefits described herein at any time, with or without notice. #J-18808-Ljbffr State of Oklahoma