Office Administrator - College of Arts and Sciences (CS26-276)

Are you ready to bring your administrative talents to a role where each day brings opportunities to support others? If so, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator - College of Arts and Sciences (CAS) (CS26-276). The ideal candidate provides administrative support to faculty and staff in assigned units and triages assigned unit inquiries that are more complex in nature. The office administrator serves as primary point of contact for new faculty acclimation, oversees that all necessary approvals are in place to provide new staff with materials, access, and services they require upon hire as well as prepares and routes contracts and job change requests for faculty, graduate teaching assistants, and guest artists and scholars. Why SIUE? Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area. What You Will Do Coordinates lodging, parking, and other university support for guest artists and scholars. Use of a Procurement card to purchase needed supplies and the accounting processes related to high volumes of purchases. Hires, trains, evaluates, disciplines, and terminates student workers who assist in department offices. Reviews for accuracy and compliance with policies. Reviews payroll certifications for accuracy and approves or disputes based on information received. Provides administrative support to committees of assigned units. Works closely with committees to ensure need are met. Navigates complex scheduling for interviewees and works to ensure search committees have necessary materials and hiring information. Supports scholarships and awards processes by communicating with department committees, student scholarship recipients, and other units as needed. Provides support for special projects, licensing, and accreditation. Works with Dean/Directors to create and maintain requested reports and materials. Assists with special events such as guest lectures and productions. FLSA: Non-Exempt Minimum Acceptable Qualifications High school diploma or equivalent. Any (ONE) of the following from the categories below: Four (4) years (48 months) of work experience comparable to the third level of this series. Two (2) years (24 months) of work experience comparable to the fourth level of this series. Preferred Qualifications Knowledge of administrative procedures and systems, including record management. Knowledge of computer systems and software. Knowledge of arts and communication disciplines. Excellent communication skills. Ability to assess costs and benefits and make appropriate decisions. Attention to detail. Supplemental Information Civil Service Information Civil Service Application - FAQs Illinois Residency Requirement Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation. Classification State Universities Civil Service System Classification Number: 3253 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: . Veterans Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. Pre-Employment Screening All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process. Work Authorization Information Visa Sponsorship & F-1/J-1 Visas. SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. E-Verify SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security’s E-Verify program. SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation. SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA). Accommodation If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at View phone number on click.appcast.io or via email at: View email address on click.appcast.io. EEO Statement Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status. #J-18808-Ljbffr Southern Illinois University Edwardsville