Office Administrator

Office Administrator

Location: Glen Carbon, IL

Reports To: HR Manager

Hours: Monday - Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

• Answer and route incoming calls promptly and accurately.
• Greet clients, visitors and resource partners in a professional and welcoming manner.
• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.

• Assist with monitoring the HR inbox and escalate urgent matters appropriately.

• Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
• Maintain office areas and coordinate service providers as needed.
• Managing the Conference room calendar and setting up the conference rooms for meetings