Bilingual Office Assistant

Job Description

Job Description

Office Clerk / Administrator Employment Type: Contract to Direct Hire
Work Schedule: Onsite, Monday through Friday
Pay Range: $18.00-$23.00 per hour
Location: Batavia, IL. Overview

Join a busy office team where your organization, customer-first communication, and attention to detail keep daily operations running smoothly. As an  Office Clerk , you’ll be the friendly first point of contact on incoming calls, support key administrative processes, and help maintain accurate records across digital filing and internal systems. This is a  full-time role with  training provided , ideal for someone who enjoys variety, takes pride in keeping things organized, and can shift easily between clerical tasks and team support.

Required Skills

• 2+ years of experience in a  receptionist and/or clerical role
• 1+ year of  data entry experience
• Professional phone etiquette and the ability to  answer and transfer calls in a friendly, polished manner
• Strong  attention to detail for filing, document management, and pricing updates
• Working knowledge of  Microsoft Office (Word, Excel, Outlook)
• Comfort using  basic office equipment (scanner, copier, printer, etc.)
• Ability to  read and write in English (required)
• Ability to work in an office environment with  prolonged periods of sitting/standing

Nice to Have Skills

• Experience with  document management systems (including scanning, archiving, and digital filing)
• Familiarity with  ERP systems and maintaining pricing/customer lists
• Comfort supporting  order entry and quoting processes
• Experience preparing items for online sale (e.g., photographing, listing, and managing postings)
• Ability to support light marketing/administrative projects (tracking materials, recommending reorders, binding manuals)

Preferred Education and Experience

• High School Diploma
• Prior experience with clerical support tasks such as filing, calendar updates, and general office projects

Other Requirements

• No travel required
• Ability to handle a variety of administrative duties, including:
  • Scanning and managing digital document filing (including archived documents, SDS materials, and job documents)
  • Removing employee/company names from unwanted mailing lists
  • Updating customer price lists and part maintenance pricing in an ERP system
  • Printing and binding customer machine manuals
  • Maintaining the company calendar and tracking employee attendance information
  • Preparing, photographing, and listing parts/items for sale online

Bring your professionalism, organization, and can-do attitude—apply today to get started in a role where your work truly keeps the office moving forward.

About Trova Advisory Group

Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across multiple sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary, temp-to-hire, and direct hire services.

We pride ourselves on providing top-tier talent solutions that empower organizations to thrive in today’s competitive market.

Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. We are committed to fostering an inclusive workplace where all individuals are welcomed and supported.

If you require reasonable accommodation during the application or interview process, please contact us at View email address on us.fitly.work. Include the nature of your request and your contact information.

Trova Advisory Group offers a comprehensive benefits package including medical and dental options for all eligible employees.

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