Administrative Assistant I
$20 - $22 per hourMSI Express, Inc.
Job Description: Competitive Pay Rate: $20.00-$22.00 per hour Job Type: Full-time Benefits:
MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
- Health Insurance
- Paid Time Off
- Dental Insurance
- Vision Insurance
- 401K
- Perform various administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
- Coordinate and schedule meetings, conferences, and appointments for multiple sites.
- Maintain and organize files, records, and documents in both electronic and physical formats.
- Assist in preparing reports, presentations, and other documents as needed.
- Other duties as assigned.
- Serve as a central point of contact for site-specific administrative matters.
- Coordinate site visits, ensuring necessary arrangements, such as travel and accommodations, are made.
- Liaise with internal departments and external stakeholders to ensure smooth communication and collaboration across sites.
- Assist in data entry and data management tasks, ensuring accuracy and completeness of information.
- Generate reports, compile data, and assist in analyzing and interpreting data as required.
- Maintain databases and records, updating information regularly and ensuring confidentiality and security.
- Order and maintain office supplies, equipment, and inventory for multiple sites.
- Coordinate with vendors and service providers for repairs and maintenance of office equipment.
- Support facilities management, including coordinating office space allocations, seating arrangements, and office logistics.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation, for employees traveling between sites.
- Assist in managing and reconciling travel expenses, ensuring adherence to company policies and guidelines.
- Assist in organizing meetings, including scheduling, preparing agendas, and arranging necessary resources.
- Take meeting notes, distribute them to relevant stakeholders, and follow up on action items.
- Set up and maintain conference rooms, ensuring necessary equipment and supplies are available.
- High school diploma or equivalent qualification; additional certification in office administration is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in using office software (e.g., Microsoft Office Suite) and other relevant tools.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in handling administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels.
- Proactive and self-motivated, with the ability to work both independently and collaboratively.
- Flexibility to adapt to changing priorities and multitask in a fast-paced environment.
- Previous experience in a manufacturing or packaging company is advantageous.
- Bilingual in English and Spanish.
MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Vacancy posted 2 days ago
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