Administrative Assistant

Job Description

Job Description

We are looking for an experienced Administrative Assistant to support daily office operations in Greenwood Village, Colorado. This Long-term Contract position blends administrative support for senior leaders, making it ideal for someone who can stay organized while shifting smoothly between priorities. The role requires a detail-oriented approach, sound judgment, and the ability to handle guest interactions, scheduling needs, and office support tasks with confidence.

Responsibilities: • Provide day-to-day administrative assistance to two directors and one vice president, including calendar coordination, international travel arrangements, and expense submission support. • Coordinate with internal teams to arrange workspace or seating for visiting colleagues and guests, especially when office capacity is limited. • Maintain shared office areas by monitoring supplies, restocking kitchen and conference room items, and helping keep collaboration spaces organized. • Support onsite events such as employee celebrations, onboarding welcomes, and special meetings by arranging food orders, receiving deliveries, and preparing meeting spaces. • Assist with logistics for occasional board or leadership meetings, including meal coordination and general meeting support. • Handle a variety of ad hoc administrative and office tasks throughout the day while adapting to changing priorities and business needs. • At least 3 years of experience in an administrative assistant • Strong skills in scheduling, calendar coordination, and general administrative assistance. • Comfortable handling data entry, travel coordination, and expense-related administrative tasks with accuracy. • Excellent verbal communication and a consistently detail-oriented approach when interacting with visitors and employees. • Proven ability to manage multiple requests, solve problems quickly, and adjust to shifting priorities during the workday. • Proficiency with standard office tools and a dependable approach to supporting day-to-day office operations.