Operations Administrative Assistant

Operations Administrative AssistantW. R. Grace & Co. is seeking a motivated Administrative Assistant to join our team in a chemical manufacturing environment. In this role, you will safely handle, store, and transport raw materials and finished products using powered industrial trucks (forklifts), perform routine minor equipment maintenance, and maintain essential quality and housekeeping standards. A strong commitment to safety is required, as all employees share responsibility for adhering to site-wide Environment, Health, and Safety (EHS) policies and emergency response procedures.Responsibilities:Timekeeping & Union Compliance (Kronos / UKG)Procurement & Supply Chain (SAP)Site Operations & Basic Administrative TasksPhysical Requirements and Environment:Ability to follow safety protocols and standards working in a laboratory environment with highly hazardous materials. Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator. Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft. Ability to work in a high hazard environment, including adverse weather conditions, elevated spaces, confined spaces, extreme temperatures, and noisy surroundings.Required Qualifications:High School Diploma or GED equivalent.Minimum of 2–3 years of administrative, office management, or operations support experience in an industrial, manufacturing, or shift-based facility.Capability to perform basic math calculations and read/follow packaging specifications.Basic computer literacy to access electronic work instructions, print specifications, and complete digital documentation/logs.Physical ability to work in a heavy industrial manufacturing environment, stand/walk for extended periods, lift required weights and wear all required Personal Protective Equipment (PPE).Flexibility to work weekends, extended overtime, and holidays if needed.Preferred Qualifications:Hands-on experience operating Kronos / UKG for daily timecard edits, exception handling, and pre-payroll auditing.Demonstrated proficiency with SAP (specifically creating Purchase Requisitions, issuing Purchase Orders, and processing Goods Receipts).Working knowledge of operating within a unionized environment and interpreting Collective Bargaining Agreement (CBA) rules regarding overtime, shift premiums, and time-off tracking.Familiarity with plant safety protocols, site visitor access procedures, and basic EHS/OSHA document control.Benefits:Medical, Dental, Vision InsuranceLife Insurance and DisabilityGrace Wellness ProgramFlexible WorkplaceRetirement Plans 401(k) Company MatchPaid Vacation and HolidaysParental LeaveTuition ReimbursementCompany Donation Match ProgramNearest Major Market: Baltimore