Administrative Assistant

Job Description
Position Summary:

This part-time position provides support for the general administrative operations of a diverse team in the Center for Environmental Management of Military Lands (CEMML) that supports a large-scale Air Force survey, infrastructures, development, and deployment program. Responsibilities include scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. Also assists with organizing meetings, travel and events.

CEMML is a research, education, and service unit within the Warner College of Natural Resources at CSU. CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and other CSU departments to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations. To learn more about CEMML's contributions to land management, our mission, vision, and values, please visit

Essential Job Duties:

The Administrative Assistant functions as part of an interdisciplinary team and must communicate and coordinate with multiple on-site and remote CEMML employees, as well as Air Force personnel.

Work requires a high degree of organization, attention to detail, and people skills.

• Adaptive management of administrative systems and processes.
• Tracking and managing purchasing (will be responsible for a business purchasing card), travel authorizations, and reimbursements.
• Tracking and managing CEMML vehicles and equipment.
• Demonstrating excellent communication skills while collaborating within team, as well as with internal and external partners and stakeholders.
• Assisting team members with basic IT support. This includes annual software licenses updates and helping new employees with basic computer setup.
• Assisting with hiring and onboarding processes for new employees.
• Maintaining team calendars, meeting scheduling, and fieldwork scheduling.
• Assist with preparation of meeting agendas, meeting minutes, decision logs, and administrative record-keeping.
• Create new administrative processes to optimize day-to-day operations and improve team efficiency, draft associated Standard Operating Procedures (SOPs), and generate training materials/resources.
• Assisting principal investigator and project manager with maintaining asset management databases and applications.

Supervision:

• None

Conditions of Employment:

• This position is part-time (at least 27 hours/week).
• Must have a valid driver's license or the ability to obtain a driver's license by the employment start date.
• Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance.
• Candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal background check to remain eligible for employment by CSU.
• No Foreign nationals shall be employed without prior approval of the Government.
• Pre-employment background check (required for all new hires).

Minimum Qualifications:

• High School Diploma.
• Three years of professional experience, which demonstrates knowledge, skills, and abilities related to the essential duties of this position.
• Experience managing and coordinating schedules for dynamic team operations.
• Demonstrated execution and support of a wide range of administrative operations.
• Demonstrated experience with purchasing, tracking, and accounting.
• Proficient with MS Office tools, including Word, Excel, Powerpoint, Outlook, Teams, and Sharepoint.
• Experience with project management tools, such as MS Project, Planner, Asana, or Smartsheet.

Preferred Qualifications:

• Experience establishing new administrative initiatives and procedures.
• Experience keeping detailed records and notes for leadership and as part of official administrative record.
• Experience troubleshooting basic IT issues.
• Basic knowledge of ArcGIS and associated suite of products.
• Familiarity with Department of Defense mission, and military culture in general.
• Excellent organization and time management skills.
• Demonstrated ability to learn new skills and take on new responsibilities.
• Demonstrated experience handling multiple responsibilities simultaneously.
• Experience with database management.

Salary Range
$55,000 - $65,000

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV
Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.
  
• Explore the additional perks of working at CSU here.
  
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
  
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Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.