Clinical/Surgical Coordinator - Neurosurgery

Payroll Title: HOSP BLANK AST 3 Department: Faculty Practice Neurology Hiring Pay Scale: $27.49 - $34.17 / Hour Worksite: La Jolla Appointment Type: Career Appointment Percent: 100% Union: EX Contract Total Openings: 1 Work Schedule: Days, 8 Hour Shifts, Monday - Friday #139760 Clinical/Surgical Coordinator - Neurosurgery Filing Deadline: Wed 6/3/2026 DESCRIPTION Under direction, the Clinical/Surgical Coordinator provides senior‑level administrative and clinical coordination support to faculty in the Division of Neurosurgery in their clinical, service, administrative, teaching and research activities. Managing all patient‑related affairs and acting as patient liaison by fielding questions, scheduling appointments/surgeries, and arranging for clinic/hospital admissions. Attend clinic with supporting surgeon on clinic days. Complete disability paperwork for patients. Responsible for coordinating and executing projects, independently composing correspondence, managing complex appointment calendar and travel schedule, and serving as liaison with constituents on behalf of Division faculty. Prepare, oversee and authorize payment authorizations, purchase orders and travel for Division faculty. Coordinate medical staff privileging and oversee maintenance of licensing (i.e., medical, DEA, etc.). Coordinate preparation of academic review and merit files. Other related duties as assigned. MINIMUM QUALIFICATIONS Three (3) years of relevant experience. Knowledge of third‑party payors including federal, state and private health plans. Demonstrated knowledge of and experience in a health care environment. Knowledge of medical terminology as well as neurosurgical terminology. Knowledge of diagnostic and laboratory procedures. Skill at interpreting medical charts / records and experience in abstracting data from medical records. Experience with patient interviewing techniques and evaluation of demographic information, sponsorship, authorizations, and funding sources and options. Experience in the triage and coordination of patients seeking urgent, emergency, outpatient, inpatient care, from initial access to discharge, for patients in a diverse population with varying care settings through interpretation and review of tests, procedures and clinic consult notes and reports. Experience in providing patient counseling and instruction. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Skill at negotiating with various personalities and developing internal and external network of contacts. Strong time management, organizational, and follow‑up skills to prioritize and complete tasks and projects within set timelines. Demonstrated ability to coordinate and staff work center or clinics for maximum efficiency and workflow. Experience in planning, coordinating, and directing the work of subordinate staff. Ability to coach and train subordinates; willingness to share information and serve as a mentor. Strong management and leadership skills and ability to take responsibility for assigned areas, and to gain the confidence of staff, clients and colleagues. Demonstrated ability and knowledge of using computer software applications including Medi‑Soft Patient Scheduling, Medi‑Soft Accounting, MS Excel, MS Word, MS Access, MS Power Point, MS Outlook, and web browsers to streamline work for effectiveness and efficiency. PREFERRED QUALIFICATIONS Attention to detail. Excellent customer service. SPECIAL CONDITIONS After training/probationary period this position will be hybrid 2 to 3 days per week from home. Must be able to work various hours and locations based on business needs. Employment is subject to a criminal background check and pre‑employment physical. PAY TRANSPARENCY ACT Annual Full Pay Range: $57,399 - $71,347 (will be prorated if the appointment percentage is less than 100%). Hourly Equivalent: $27.49 — $34.17. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). EMPLOYMENT POLICIES If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable. UC San Diego Health is the only academic health system in the San Diego region, providing leading‑edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute‑designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team! UC San Diego strives to foster a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. Applications/Resumes are accepted for current job openings only. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. UC San Diego is a smoke‑free and tobacco‑free environment. Employees may be subject to drug screening. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination. UC Sexual Violence and Sexual Harassment Policy UC Anti‑Discrimination Policy Abusive Conduct in the Workplace #J-18808-Ljbffr