Office Services Associate/Repro

Job Description

Job Description

We are looking for a dependable Office Services Associate/Repro to support daily mail, reprographics, and general office services operations in New York, New York. This Long-term Contract position is ideal for someone who is comfortable working in a detail-focused environment, managing shifting priorities, and providing reliable service to internal stakeholders. The role combines hands-on mailroom support, document handling, and office coordination while maintaining an organized and responsive workplace.

Responsibilities:
• Manage incoming mail by collecting, sorting, and distributing items accurately throughout the office each day.
• Complete scheduled mail delivery routes multiple times per day across several office floors to ensure timely internal distribution.
• Prepare outgoing shipments and process courier packages, including FedEx and other shipping requests, with proper tracking and documentation.
• Support digital mail workflows by scanning, indexing, and routing documents to the appropriate recipients.
• Perform print, copy, and scan production tasks while maintaining quality, confidentiality, and turnaround expectations.
• Assist with conference room preparation, office supply delivery, and general workspace organization as needed.
• Provide coverage for end-of-day outgoing mail processing during slower production periods or as business needs require.
• Work closely with office staff and leadership to respond to service requests and maintain smooth daily operations.• At least 1-2 years of experience in mailroom services, reprographics, or a combination of both is preferred.
• Previous experience in a law firm or a similarly detail-focused office setting is highly desirable.
• Working knowledge of shipping and courier processes, including package preparation and tracking.
• Ability to operate scanning, copying, and printing equipment with strong attention to detail.
• Strong communication skills and a detail-focused approach when interacting with employees and stakeholders.
• Capable of handling physical tasks such as walking mail routes, lifting office materials, and moving between multiple floors.
• Comfortable managing routine responsibilities while adapting to changing daily priorities.