Admin Services Coord III

Zachry Group

Job Description

Administrative Services Coordinator is responsible for the receipt, processing and distribution of all project
documents received from internal and third party clients according to Zachry standard operating
procedures. This position often requires multitasking to execute key functions that this role requires. Above
average communication and interaction skills are important for success in this role.

Responsibilities

Receiving, tracking, distributing project documents
Scanning, indexing, and linking project documents within PPMS, Feith,
Oracle, the S-drive or other databases as required.
Preparing, maintaining and presenting daily/weekly reports
Input notes into PPMS system which reflect the status of documents.
Follow up continuously on documents until documents are returned.
Preparing RFP Packages
FedEx - Mailing; Receiving, logging and distributing mail
Create file folder and filing project documents
Track & log documents sent to approval designee's for execution
Obtain certificates of insurance (COI) from suppliers & update within the PPMS system.

Qualifications

High School Degree
0-3 years of administrative experience

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Vacancy posted 3 days ago

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