Accounts Receivable Specialist

About the job Accounts Receivable Specialist


We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is focused on cash application and requires strong, hands-on experience researching transactions, and ensuring accuracy across all incoming payments. You will be responsible for a wide range of critical banking functions, including initiating outgoing wires, managing Positive Pay fraud approvals, and executing remote deposits.

ESSENTIAL FUNCTION
• Accurately record and apply daily cash receipts (Checks, Lockbox, Wires, and ACH) to the specific, correct client invoices and the general ledger.
• Perform daily banking functions, including reviewing and approving Positive Pay exceptions to proactively protect the firm from fraudulent activity.
• Manage and initiate outgoing wire transfers, strictly ensuring all internal authorizations are secured prior to execution
• Manage all aspects of client trust accounts in strict accordance with California State Bar guidelines, including the oversight of deposits, disbursements, and refunds.
• Execute and manage remote bank deposits, ensuring every record balances perfectly with our ProLaw accounting system.
• Serve as the point of contact for inquiries regarding outstanding invoice balances and the specific application of cash received.
• Manage authorized A/R write-offs and research any ledger inconsistencies.
• Prepare and submit accurate, timely financial reports to clients, attorneys, and management.
• Scan all incoming checks and maintain meticulous digital backups for all payment records to ensure a complete audit trail.

QUALIFICATIONS
• 3+ years of AR or accounting experience (law firm or professional services preferred).
• An associate or bachelor's degree is preferred.
• Experience with ProLaw preferred.
• Strong expertise with online banking platforms (navigation, research, reporting)
• Working knowledge of Microsoft Office - Word, Outlook, and Excel - and general office equipment.
• Strong organizational skills and attention to detail with emphasis on accuracy and quality under minimal supervision.
• Provide excellent customer service and a professional attitude.
• Ability to communicate effectively with individuals at all levels of the firm.
• Ability to maintain confidentiality.
• Must be able to pass a background check.