Principal Secretary

Overview Position Summary: Rutgers, The State University of New Jersey is seeking a Principal Secretary for the Expanded Food and Nutrition Education Program (EFNEP). Reporting to the Program Associate I of the Camden County EFNEP, the Principal Secretary facilitates the orderly and timely flow of daily documents; organizes and performs diversified office duties in a high volume, fast-paced environment, including confidential clerical support for the NJ EFNEP Camden County Office. The Principal Secretary will be housed in the Camden County Cooperative Extension Office. Among the key duties of the position are the following: Responsibilities Manages multiple tasks with accuracy. Arranges meetings and associated logistics. Prepares written communications and compiles documents for evaluation reporting. Responds to internal and external inquiries. Greets and directs visitors to proper destination; arranges schedules, appointments, and reservations. Distributes mail, takes dictation and maintains records and files. Aids clerical back-up-support (in-line with the realm of this position's duties) for all secretarial lines for the NJ EFNEP work units on an as-needed basis, (i.e., in the case of Secretarial staff shortages due to illness, vacations, etc.). Provides confidential and coordinating secretarial/clerical support to a university administrator or office. Designs word processing routines to access, manipulate, and transmit files for specific uses. Performs a variety of additional advanced and basic word processing assignments. Minimum Education and Experience High school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination. Administrative Details City: Camden State: NJ Equipment Utilized: Familiarity with website maintenance, and a working knowledge of Microsoft Office Suite (Word, Excel, and Email), and Internet. A government supplied reporting system to data entry information needed for nutrition classes. Physical Demands and Work Environment Ability to lift up to 35 pounds. Shift/Schedule: 7 hours per day, 8:00-3:30pm with a half an hour lunch or 8:00-4:00 with an hour lunch. Special Conditions This is a 100% grant funded position, employment in this position is contingent upon the availability of funds. This position will expire once the grant has ended. Willingness to use personal vehicle to travel to purchase class supplies, including groceries, and to drive, as needed throughout Camden County, as well as to the State Office in New Brunswick. Safe Driving Record. Salary: Introductory Rate of $39,179.030 Posting Number: 26ST1043 #J-18808-Ljbffr Rutgers University