Clerk (Building) (Level I) (Progress South Elementary)

FORT ZUMWALT SCHOOL DISTRICT SS625

**BRING YOUR CHILDREN TO WORK!**

Our family-friendly workplace allows you to balance career and parenting

JOB TITLE: Building Clerk

REPORTS TO: Principal

FLSA: Non-Exempt

Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

POSITION PURPOSE/SUMMARY


Provides comprehensive administrative support by delivering essential clerical services throughout the building and ensures continuous office operations during the academic year to support district functions and student services.

QUALIFICATION REQUIREMENTS


The Building Clerk shall have a high school diploma or equivalent with demonstrated proficiency in clerical and organizational skills as verified through district assessments. Must possess strong attention to detail, effective communication abilities, and competency in office technology and student information systems.

ESSENTIAL DUTIES

1. Assist students and teachers during to provide targeted instructional help; assist in the creation of visual materials, bulletin boards, and book displays to promote learning.
2. Assist in maintaining a well-organized library collection, including cataloging, shelving, and inventory of books and software; support students and staff in utilizing the library's computer and catalog system.
3. Manage and maintain the Chromebook inventory, including library and loaner carts; oversee checkout/return procedures, troubleshoot basic issues, and report necessary repairs.
4. Manage the full lifecycle of high-volume classroom materials; prioritize print requests to ensure lean production and minimize material waste (copying, collating, laminating, etc.).
5. Independently manage maintenance work orders and perform routine troubleshooting for all duplicating and audio-visual equipment; maintain an accurate inventory of toner, paper, and supplies.
6. Collect and ensure the accuracy of daily student attendance data; maintain organized student record systems, including the creation of new files and digital data entry.
7. Provide comprehensive telephone support and professional customer service to visitors; manage inquiries and direct them to the appropriate departments.
8. Provide direct supervision in assigned spaces (library, cafeteria, playground); take an active role in student behavioral management and conflict mediation to ensure a safe, positive environment.
9. Effectively communicate production timelines, student safety concerns, and school events to families, staff, and administration.
10. Maintain the strictly confidential nature of all student records and school-related medical/personal matters in compliance with district policy.

ADDITIONAL DUTIES

1. Perform other duties as assigned by the building principal or supervisor.
2. Operate and maintain all office machinery.
3. Attend in-service workshops to remain current on district technology software and safety protocols.

MENTAL DEMANDS


Ability to manage competing deadlines between immediate print needs, student instructional support, and office duties. Ability to reason and make appropriate decisions regarding student behavior and technical equipment troubleshooting in a fast-paced environment.

PHYSICAL DEMANDS


Regularly required to stand, walk, bend, stoop, and kneel for extended periods to manage library shelving and operate machinery. Must be able to regularly lift and move paper rolls or supply boxes weighing 40-50 lbs and assist in unloading bulk inventory.Ability to work in varying outdoor weather conditions for recess and bus duty.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Each building clerk will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate. The Assistant Superintendent of Personnel will establish a definite daily schedule.

TERMS OF EMPLOYMENT


Employment will be on an at-will basis for 10 months, beginning with the first day of the work calendar or at the time of employment, for the duration of the school year, with prorated personal leave. Each Building clerk will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the


Board of Education at any time, as needs dictate.

Eight hours (including a 30-minute non-paid lunch period) will constitute a workday for the clerk. A definite daily schedule will be established by the principal and approved by the Chief Human Resources Officer. The yearly salary will be disbursed in equal payments.

EVALUATION


Performance of this job will then be evaluated annually in accordance with the provisions of the Board's policy on evaluation of support staff personnel.

Approved March 19, 2026